Hospitality Coordinator

Stearns Weaver Miller Weissler Alhadeff & Sitterson P A; Seven Isles (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

Stearns Weaver Miller is seeking a Full Time Hospitality Coordinator for its Ft. Lauderdale office. Under supervision, you will provide day-to-day hospitality services in conference rooms and lounges, assist with front desk coverage, and support event planning.

You will work closely with the office team to ensure seamless service, manage reservations, prepare daily food setups, and maintain a welcoming environment for staff and visitors.

Qualifications

• High school diploma or equivalent required.
• 2+ years in related area (events, hospitality, office administration).
• Detail oriented with strong organizational skills.
• Ability to walk or stand for extended periods.
• Customer-service oriented with excellent hospitality skills.
• Team player with ability to work in a fast-paced environment.
• Effective oral and written communication skills.
• Ability to lift/carry up to 20 pounds and work overtime.

Responsibilities

• Monitor conference room reservations and ensure timely setup per standards.
• Coordinate with Ft. Lauderdale receptionist.
• Set up/clean conference rooms, lounges, kitchens for daily operations.
• Maintain and organize conference rooms and office areas; stock and clean as needed.
• Assist in planning events and coordinating internal celebrations.
• Maintain catering equipment and report issues.
• Weekly inventory of groceries and supplies; update records.
• Act as back-up to Receptionist.

Skills

Customer service

Teamwork

Written communication

Verbal communication

Detail oriented

Time management

Stress management

Office administration

MS Word

MS Excel

Lifting 20 lbs

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Stearns Weaver Miller, a full-service commercial law firm with 5 offices across Florida, is seeking a Full Time Hospitality Coordinator to work in our Ft.Lauderdale Office. Under the supervision of the Events & Hospitality Coordinator, the Hospitality Coordinator will provide day to day hospitality services in our conference rooms and lounges, office service areas, and will also assist in covering the front desk. Candidate must posse exceptional customer service and communication skills, have a professional appearance, be energetic, motivated and a team player.

Responsibilities:

• Proactively monitors conference room reservations ensuring conference room set up are done in a timely matter and following office standards and reservation instructions
• Will work closely with FTL receptionist
• Daily food set-ups and break-down in employee lounge/kitchens for morning start of day, and lunches
• Maintain, clean and organize conference rooms, kitchens and lounges (adjust chairs, wipe down tables, stock conference rooms, adjust blinds, load and unload dishwashers, cleaning refrigerators, restocking kitchens, etc.)
• Assist Event & Hospitality Coordinator in planning events, coordinate monthly birthday celebrations and other internal events.
• Maintenance of catering equipment; coffee machines and other appliances; reporting any issues to the Event & Hospitality Coordinator
• Weekly ordering, stocking and inventory of office groceries and kitchen supplies ; updating inventory spreadsheet weekly and monthly
• Act as back-up to Receptionist

Skills & Qualifications:

• High school diploma or equivalent required
• Minimum 2 years’ experience in related area (coordinating events, hospitality, office administration, etc.)
• Detail oriented
• Ability to walk or stand for extended periods of time during course of the day
• Must be customer-service oriented and have excellent hospitality skills
• Ability to function well in a team-oriented environment
• Ability to analyze, organize, and prioritize work accurately while meeting multiple deadlines
• Ability to communicate effectively in both oral and written form
• Ability to handle stressful situations with critical thinking and professional composure
• Knowledge of Microsoft Word and Excel
• Must be able to lift or carry objects weighing up to 20 pounds
• Must be able to work overtime

Stearns Weaver Miller is an equal opportunity employer and does not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws.