Assistant Event Coordinator

Crownandpalmgroup; Miami (FL); On-site; USD 38,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation

Hands-on event experience

Collaborative work environment

Professional development and growth

Job summary

C-P Group in Miami is seeking an organized and dependable Event Coordinator to support the planning, preparation, and execution of events, exhibitions, and promotional activities in the Miami area. The role focuses on coordinating schedules, vendors, materials, and logistics to ensure smooth event operations.

The ideal candidate will be detail-oriented, have strong communication skills, and be comfortable working in a fast-paced, team-oriented environment.

Qualifications

• Excellent organizational and time-management abilities are required.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Coordinate event schedules, timelines, and logistical arrangements.
• Assist with planning corporate events, trade shows, exhibitions, and activations.
• Communicate with vendors, venues, and internal teams regarding requirements.
• Coordinate delivery of materials, displays, signage, and equipment.
• Assist with on-site coordination, setup, and breakdown.
• Maintain schedules, inventories, and project documentation.
• Monitor progress and resolve logistical issues as they arise.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Attention to detail

Teamwork

MS Office

Tools

Microsoft Office

Job description

Position Overview

C-P Group is seeking an organized and dependable Event Coordinator to support the planning, preparation, and execution of events, exhibitions, and promotional activities in the Miami area. The ideal candidate is detail-oriented, communicates effectively, and enjoys coordinating schedules, vendors, materials, and event logistics to ensure successful event operations.

Key Responsibilities

• Coordinate event schedules, timelines, setup requirements, and logistical arrangements.
• Assist with planning and organizing corporate events, trade shows, exhibitions, and brand activations.
• Communicate with vendors, venues, suppliers, and internal team members regarding event requirements.
• Coordinate the delivery, organization, and preparation of event materials, displays, signage, and equipment.
• Assist with event setup, on-site coordination, and breakdown activities.
• Maintain event schedules, checklists, inventory records, and project documentation.
• Monitor event progress and help resolve logistical issues as they arise.

Qualifications

• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Strong attention to detail and problem-solving abilities.
• Comfortable working in a fast-paced, team-oriented environment.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Ability to work on-site and travel to local event venues as needed.

What We Offer

• Competitive compensation based on experience.
• Opportunities to gain hands-on experience with corporate events, exhibitions, and brand activations.
• A collaborative and professional work environment.
• Opportunities for professional development and growth.