Event Assistant

Roylo Partners; Fort Lauderdale (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

Roylo Partners in Fort Lauderdale, FL seeks an Events Assistant to support live marketing campaigns across venues. You will help coordinate setups, assist with direct consumer engagement, and ensure promotions run smoothly and on schedule.

The role covers planning, logistics, inventory, and post-event summaries, with opportunities to grow into Event Manager roles as you gain experience. If you enjoy fast-paced environments and hands-on event work, we'd love to hear from you.

Qualifications

• Experience in event support, hospitality, retail, or customer service.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication with an approachable personality.
• Confidence engaging with diverse crowds and venue staff.
• Ability to adapt quickly and meet tight deadlines.
• Attention to detail and practical problem-solving.
• Proactive, take initiative on-site.
• Familiarity with basic computer applications and digital event tools.
• Event Management or Marketing qualifications are a plus but not required.

Responsibilities

• Support Event Execution: plan, set up, and deliver events.
• Organize Materials & Assets: prepare collateral, inventory logs, schedules.
• Align Event Teams: work with leads to keep events on schedule.
• Coordinate Event Meetings: participate in daily briefings and track actions.
• Engage Prospective Customers: interact with attendees and present brand offerings.
• Resolve On-Site Roadblocks: identify delays and implement quick solutions.
• Liaise with Venue Partners: connect with hosts, site managers, vendors.
• Support System & Process Rollouts: help adopt new registration and tracking tools.
• Improve Activation Workflows: review setups and feedback.
• Prepare Event Summaries: draft post-event reports and feedback.
• Track Event Resources: monitor merchandise, stock, equipment.
• Maintain Event Records: logs of schedules, inventory, compliance.]
• CoT_job_summary_short":"COMPANY NAME: Roylo Partners\nKEY POINTS: Event coordination, live promotions, on-site logistics, customer engagement"
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Skills

Event coordination

Organizational skills

Communication

Customer service

Tools

Spreadsheets

Registration tools

Event software

Job description

Events Assistant | Fort Lauderdale, FL | Full-time, On-Site | Monday–Friday

If you are someone who enjoys engaging with people, keeping logistics on track, and seeing campaigns come together seamlessly from start to finish, this could be a fantastic opportunity for you. You will work across different event teams and business activations, helping coordinate venue setups, assist with direct consumer engagement, and make sure live promotions run smoothly and on schedule.

As our Events Assistant, you will play an important role in supporting the planning, setup, and execution of live marketing and promotional events across the region. You will be involved in a range of brand initiatives, from live retail setups and trade shows to B2B promotional activations and community outreach programs. We're looking for someone who brings energetic enthusiasm while keeping a sharp eye on all the practical details.

What You'll Be Doing Day-to-Day

• Support Event Execution: Assist with planning, setting up, and delivering dynamic promotional events across various venue locations.
• Organize Materials & Assets: Prepare event collateral, display setups, inventory logs, and daily event schedules.
• Align Event Teams: Work closely with campaign leads and internal teams to ensure live events stay on schedule and fully equipped.
• Coordinate Event Meetings: Participate in daily team briefings, track action items, and follow up on event logistics.
• Engage Prospective Customers: Interact directly with event attendees, answer questions, present brand offerings, and drive customer participation.
• Resolve On-Site Roadblocks: Identify potential setup delays, inventory shortages, or venue issues and help implement practical, quick solutions.
• Liaise with Venue Partners: Connect with event hosts, site managers, and local vendors as required during activations.
• Support System & Process Rollouts: Assist with adopting updated registration tools, lead tracking applications, and reporting software.
• Improve Activation Workflows: Help review event setups and customer feedback to increase event engagement and efficiency.
• Prepare Event Summaries: Draft post-event reports, document campaign performance, and compile customer feedback.
• Track Event Resources: Monitor promotional merchandise, collateral stock, and setup equipment for each event.
• Maintain Event Records: Keep accurate logs of event schedules, inventory usage, and venue compliance guidelines.

Ideally, you'll have:

• Previous experience in event support, hospitality, retail, customer service, or brand promotion (motivated entry-level candidates with strong interpersonal skills are encouraged to apply!).
• Strong organizational, multi-tasking, and time-management abilities.
• Excellent written and verbal communication skills with an approachable personality.
• Confidence engaging with diverse crowds, venue managers, and internal team members.
• The ability to adapt quickly, manage competing priorities, and meet tight event deadlines.
• Great attention to detail and a practical, positive approach to problem-solving.
• A proactive attitude and eagerness to take initiative on-site.
• Confidence using basic computer applications, spreadsheets, and digital event tools.
• A positive, adaptable mindset and willingness to jump in wherever help is needed.
• Qualifications in Event Management, Marketing, Communications, or Business are an advantage but not essential.

Why Join Us in Fort Lauderdale?

• Variety in Your Daily Work: Get involved in diverse events across different venues, industries, and campaign styles.
• Hands-On Experience: Build practical event management, promotional, and commercial skills on real campaigns.
• Career Development: Learn from experienced campaign directors and build confidence coordinating live event logistics.
• Supportive & Fun Culture: Work with energetic colleagues who value collaboration, clear communication, and celebrating wins.
• Opportunity to Contribute: Bring your creative ideas, share customer feedback, and help design better event experiences.
• Room to Grow: Develop your event coordination skills and step up into Event Manager or Campaign Lead roles as your experience expands.

Ready to Launch Your Event Career in Fort Lauderdale?

If you are looking to build your career in event coordination and enjoy a hands-on role where you can learn, contribute, and create memorable customer experiences, we’d love to hear from you.