Event Logistics Coordinator - Sports

Placements24; Riverton (UT); On-site; USD 21,000 - 25,000; Full time

Benefits offered by this job

Competitive remuneration package

Networking opportunities in sports

Hands-on Upington experience

Job summary

Placements24 is seeking a highly organized Event Logistics Coordinator specializing in sports events for Upington, Northern Cape. You will manage venue setup, vendor coordination, participant flow, transportation, and on-site supervision to deliver seamless competitions for athletes, staff and spectators.

The role requires excellent planning, problem-solving, and the ability to adapt to changing schedules, with evenings and weekends as needed.

Qualifications

• Proven experience in logistics coordination or event management with a focus on sports events.
• Strong understanding of event planning principles and operational logistics.
• Excellent organizational skills and meticulous attention to detail.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Proficiency in using event management software and standard office tools.
• Strong negotiation and vendor management skills.
• Excellent communication and interpersonal abilities.

Responsibilities

• Coordinate all logistical requirements for sports events, including venue booking, setup, and teardown.
• Manage event schedules, timings, and flow to ensure smooth operations.
• Oversee the procurement and management of event supplies, equipment, and necessary resources.
• Liaise with vendors, suppliers, and service providers to ensure timely delivery and quality of services.
• Develop and manage contingency plans to address potential logistical issues or emergencies.
• Coordinate transportation and accommodation arrangements for staff, officials, and participants as needed.
• Ensure compliance with all safety regulations and venue policies.
• Assist with the management of registration processes and participant information.
• Supervise on-site logistics teams and volunteers during events.
• Conduct post-event assessments focusing on logistical efficiency and areas for improvement.

Skills

Logistics coordination

Event planning

Vendor management

Problem solving

Communication

Education

Degree in Logistics or Event Management

Tools

Event management software

Job description

About the Role

Our client is seeking a highly organized and detail-oriented Event Logistics Coordinator with a specialization in sports events for the Upington, Northern Cape area. This role is crucial for managing the intricate logistical aspects of various sporting competitions, tournaments, and related activities. The coordinator will be responsible for ensuring that all operational elements, from venue setup to participant flow and resource management, are executed flawlessly. The ideal candidate will possess exceptional planning abilities, strong problem-solving skills, and a proactive approach to managing unforeseen challenges. We are looking for an individual passionate about sports events and dedicated to delivering seamless and successful experiences for athletes, staff, and spectators in the vibrant community of Upington. This position offers a dynamic and rewarding experience in event management within the sports sector.

Key Responsibilities

• Coordinate all logistical requirements for sports events, including venue booking, setup, and teardown.
• Manage event schedules, timings, and flow to ensure smooth operations.
• Oversee the procurement and management of event supplies, equipment, and necessary resources.
• Liaise with vendors, suppliers, and service providers to ensure timely delivery and quality of services.
• Develop and manage contingency plans to address potential logistical issues or emergencies.
• Coordinate transportation and accommodation arrangements for staff, officials, and participants as needed.
• Ensure compliance with all safety regulations and venue policies.
• Assist with the management of registration processes and participant information.
• Supervise on-site logistics teams and volunteers during events.
• Conduct post-event assessments focusing on logistical efficiency and areas for improvement.

Requirements

• Proven experience in logistics coordination or event management, with a focus on sports events.
• Strong understanding of event planning principles and operational logistics.
• Excellent organizational skills and meticulous attention to detail.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Proficiency in using event management software and standard office tools.
• Strong negotiation and vendor management skills.
• Excellent communication and interpersonal abilities.
• Ability to work under pressure and adapt to changing circumstances.
• Relevant certification or degree in Logistics, Event Management, or a related field is an advantage.
• Willingness to work flexible hours, including evenings and weekends, as required by event schedules in Upington, Northern Cape.

Benefits

• This contract role offers a competitive remuneration package and valuable experience in sports event logistics.
• Our client provides opportunities for professional networking and skill development within the event management industry.
• You will gain hands-on experience coordinating events in the unique setting of Upington.