Event Coordinator - Private Groups & Holidays

Blackberry Farm, LLC.; Northern (KY); Hybrid; USD 52,000 - 64,000; Full time

Job summary

Blackberry Farm, LLC. in Walland, TN seeks an Assistant Events Manager to ensure small to medium group events, private gatherings, and holidays are executed flawlessly with guest satisfaction as the top priority.

The role requires detail orientation, organization, and a hospitality mindset to plan logistics, manage room blocks, meals, and billing, and to support on-site guest experiences.

Qualifications

• College degree or equivalent experience in event coordination preferred.
• Hospitality industry experience is required.
• Must be proficient in Microsoft Windows, Word, Excel, PowerPoint, Outlook.
• Experience with Opera and ResortSuites, preferred.
• Must have excellent verbal & written communication skills.
• Knowledge of basic accounting principles for reporting, statistics, and budgets.
• Must be able to make sound business decisions and manage multiple projects.

Responsibilities

• Manages internal contracted groups and internal events, small to medium in size.
• Supports Event Managers for larger programs.
• Works weekends, holidays, and nights throughout the year as necessary to assist with onsite programs.
• Manages all program logistics through the planning process, execution, and billing.
• Acts as a primary contact for guests, vendors, group planners, and internal department heads, both in planning and on-site.
• Creates resumes, rooming lists, transportation manifests, and activity lists.
• Communicates program requirements and logistics to all operational staff.
• Creates and sends final invoices for group billing, and provides backups for disputed items.
• Executes holidays and small internal events within the guidelines of the budget.
• Crafts experiences for groups that will create a memorable program and work towards revenue goals.
• Creates and maintains various reports for groups and internal events/holidays to track profitability, expenses, and revenue.

Skills

Microsoft Office

Communication

Decision making

Accounting basics

Education

College degree or equivalent experience in event coordination

Tools

Opera

ResortSuites

Job description

Blackberry Farm, LLC. in Walland, TN seeks an Assistant Events Manager to ensure small to medium group events, private gatherings, and holidays are executed flawlessly with guest satisfaction as the top priority.

The role requires detail orientation, organization, and a hospitality mindset to plan logistics, manage room blocks, meals, and billing, and to support on-site guest experiences.