Assistant Event Manager

Blackberry Farm; Walland (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

Blackberry Farm in Walland, TN is seeking an Assistant Events Manager to oversee small to mid-size group functions, holidays, private events, and corporate gatherings with guest satisfaction as the priority.

You will coordinate planning, logistics, room blocks, meals, and billing; serve as primary contact for guests and vendors, support Event Managers, and work weekends, holidays, and nights as needed.

Qualifications

• College degree or equivalent experience in event coordination.
• Hospitality industry experience is preferred.

Responsibilities

• Manages internal contracted groups and internal events, small to medium in size.
• Supports Event Managers for larger programs.
• Works weekends, holidays, and nights as necessary to assist with onsite programs.
• Manages all program logistics through planning, execution, and billing: room blocks, meals, meetings, special needs, and reporting.
• Acts as primary contact for guests, vendors, and internal department heads, both in planning and on-site.

Skills

Verbal communication

Written communication

Event coordination

Budgeting

Planning & organization

Education

College degree or equivalent experience in event coordination

Hospitality industry experience

Tools

Opera

ResortSuites

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing!We're committed to bringing passion and customer focus to the business.1471 W. Millers Cove Rd Walland, TN 37886The Assistant Events Manager is responsible for ensuring small to medium group and event functions - such as holidays, small internal events, corporate retreats, family gatherings, and other private group gatherings - are executed in a flawless manner, always keeping the guest’s satisfaction the number one priority. The ideal candidate is detail-oriented and highly organized, has a hospitality mindset, and possesses the skills to perform the essential job responsibilities below.Holidays: Blackberry puts on Holiday Programming for all major holidays. Assistant Event Managers will be expected to be assigned to manage between 3-6 holidays a year.Groups: Guests gathering at Blackberry for a contracted private event - ex. corporate retreat, family reunion, wedding, leisure group.Internal Events: Events that Blackberry puts on that leisure guests book into– ex. Food & Wine events, Enrichments events, and Concerts (Assistant Event Managers will not be responsible for managing Internal Events, but may be asked to support Event Managers)ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.Manages internal contracted groups and internal events, small to medium in sizeSupports Event Managers for larger programsWorks weekends, holidays, and nights throughout the year as necessary to assist with onsite programsManages all program logistics through the planning process, execution, and billing. This includes room blocks, activities, meals, meetings, special needs, tracking meeting/dining room reservations, billing and post-event reportingActs as a primary contact for guests, vendors, group planners, and internal department heads, both in planning and on-siteCreates resumes, rooming lists, transportation manifests, and activity listsCommunicates program requirements and logistics to all operational staffCreates and sends final invoices for group billing, and provides backups for disputed itemsExecutes holidays and small internal events within the guidelines of the budgetCrafts experiences for groups that will create a memorable program and work towards revenue goalsCreates and maintains various reports for groups and internal events/holidays to track profitability, expenses, and revenueMust comply with all company policies and procedures.To perform the essential functions of this position regular and consistent attendance is required.Must be able to work well with other Team Members and managers and interact with our guests.SUPERVISORY RESPONSIBILITIESNoneEDUCATION and/or EXPERIENCECollege degree or equivalent experience in event coordination preferredHospitality industry experience is requiredCOMPUTER SKILLSMust be proficient in Microsoft Windows, Word, Excel, PowerPoint, OutlookExperience with Opera and ResortSuites, preferred.LANGUAGE SKILLSMust have excellent verbal & written communication skillsMust be able to communicate effectively with guests, managers, and team membersMATHEMATICAL SKILLSKnowledge of basic accounting principles required for reporting, statistics, and budgetsREASONING ABILITYMust be able to make sound business decisions in regards to sales and customer requestsMust be able to accomplish tasks in a timely manner and manage multiple projectsPHYSICAL DEMANDS80% computer and phone work at a desk20% on-property management including some physical demands with movement of event décor, furniture, etc.Must be able to sit for long periods of time, and work extensively on the computer and phone while multi-tasking to complete daily responsibilitiesMust be able to safely operate a company vehicle or golf cartWORK ENVIRONMENTGeneral officeMay be asked to work outside in all weather conditionsNights and Weekends required as necessary