Event Coordinator - Catering

Placements24; Willows (CA); Hybrid; USD 11,000 - 16,000; Full time

Benefits offered by this job

Competitive salary and bonuses

Flexible hybrid work arrangement

Variety of exciting events

Collaborative team environment

Ongoing training and development

Job summary

Placements24 is seeking a detail-oriented Event Coordinator to manage logistics for diverse catering events. You will be the primary client contact, coordinating from inquiry to execution, ensuring satisfaction and maintaining a top-tier reputation.

Responsibilities include planning timelines, staffing, menus, and budgets; coordinating with kitchen and service teams; and managing on-site setup and post-event invoicing to ensure flawless delivery.

Qualifications

• Proven experience in event planning, coordination, or a similar role.
• Excellent organizational, time management, and multitasking abilities.
• Strong communication and interpersonal skills to build rapport.
• Proficiency in event management software and standard office apps.
• Ability to remain calm and solve problems under pressure.
• Customer-centric approach focused on high-quality service.

Responsibilities

• Liaise directly with clients to understand event requirements, budgets, and preferences.
• Develop detailed event plans including timelines, staffing, menus, and logistics.
• Coordinate with kitchen and service teams to execute catering on the day.
• Manage event budgets, track expenses, and process invoices.
• Oversee on-site setup and execution, troubleshooting issues.
• Maintain relationships with clients, suppliers, and venues.

Skills

Event planning

Organization

Communication

Event software

Customer service

Team coordination

Tools

Event management software

Job description

About the Role

Our client is looking for a detail-oriented and proactive Event Coordinator to manage the logistics and execution of diverse catering events in Welkom . This role requires a blend of organizational prowess, client-facing skills, and a keen understanding of catering operations to ensure successful and seamless events. You will be the primary point of contact for clients, coordinating all aspects from initial inquiry to final execution, ensuring client satisfaction and upholding the company's reputation for excellence in the Free State region.

Key Responsibilities

• Liaise directly with clients to understand event requirements, budgets, and preferences, providing expert guidance.
• Develop detailed event plans, including timelines, staffing schedules, menu selections, and logistical arrangements.
• Coordinate with the kitchen and service teams to ensure all catering aspects are executed flawlessly on the day of the event.
• Manage event budgets, track expenses, and process invoices to ensure financial accuracy.
• Oversee on-site event setup and execution, troubleshooting any issues that arise to ensure a positive client experience.
• Maintain strong relationships with clients, suppliers, and venue partners to facilitate smooth operations.

Requirements

• Proven experience in event planning , coordination, or a similar role, preferably within the catering or hospitality industry.
• Excellent organizational, time management, and multitasking abilities.
• Strong communication and interpersonal skills, with the ability to build rapport with clients and teams.
• Proficiency in event management software and standard office applications.
• Ability to remain calm and problem-solve effectively under pressure.
• A customer-centric approach with a commitment to delivering high-quality service.

Benefits

• Competitive salary and potential for performance-based bonuses.
• Flexible hybrid work arrangement.
• Opportunities to work on a wide variety of exciting events.
• A collaborative and supportive team environment.
• Access to ongoing training and professional development.