Event Coordinator

Experis; City of Albany (NY); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical and Prescription Drug Plans

Dental Plan

Vision Plan

Health Savings Account

Health Flexible Spending Account

Dependent Care Flexible Spending账户

Job summary

Experis is seeking an Event Coordinator to join our site operations team in Albany, NY. This role focuses on coordinating site visits, employee events, and client-focused activities to ensure smooth experiences and moments of exceptional service.

You will manage logistics, timelines, and communications while collaborating with cross-functional partners to uphold high standards of execution and guest satisfaction.

Qualifications

• 2+ years of experience coordinating events, meetings, corporate functions, or hospitality operations.
• Strong project management and organizational skills with the ability to manage multiple deadlines at once.
• Experience leading committees, volunteers, or cross-functional teams.
• Excellent interpersonal and communication skills, with a customer-first mindset.
• Proficiency with Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint) and strong attention to detail.

Responsibilities

• Coordinate and manage site visits, customer visits, employee events, and special programs to ensure a seamless experience.
• Plan and oversee event logistics, including venue selection, room setup, catering, and audiovisual requirements.
• Coordinate lunches, refreshments, and catering services for meetings and events.
• Develop event timelines, schedules, and communication plans, and keep all stakeholders aligned.
• Monitor event budgets, track expenses, manage attendee registrations and guest communications, and resolve issues proactively.

Skills

Event coordination

Project management

Customer service

Communication skills

MS Office

Tools

Microsoft Office

Job description

Our client is seeking an Event Coordinator to join their team. As an Event Coordinator, you will be part of the site operations group supporting event and meeting experiences. The ideal candidate will have strong project management, excellent customer service, and the ability to coordinate logistics with precision - so every visit runs smoothly and every attendee feels supported.

Job Title: Event Coordinator

Location: Onsite Albany, NY

Pay Range: $22 - $25/hr

What's the Job?

• Coordinate and manage site visits, customer visits, employee events, and special programs to ensure a seamless experience.
• Plan and oversee event logistics, including venue selection, room setup, catering, and audiovisual requirements.
• Coordinate lunches, refreshments, and catering services for meetings and events.
• Develop event timelines, schedules, and communication plans, and keep all stakeholders aligned.
• Monitor event budgets, track expenses, manage attendee registrations and guest communications, and resolve issues proactively.

What's Needed?

• 2+ years of experience coordinating events, meetings, corporate functions, or hospitality operations.
• Strong project management and organizational skills with the ability to manage multiple deadlines at once.
• Experience leading committees, volunteers, or cross-functional teams.
• Excellent interpersonal and communication skills, with a customer-first mindset.
• Proficiency with Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint) and strong attention to detail.

What's in it for me?

• Opportunity to support high-visibility site visits and events where logistics and presentation directly impact the client experience.
• Hybrid-style coordination work that interfaces with project teams, hosts, operations leads, and executive management.
• Chance to lead planning committees and help drive continuous improvement through post-event evaluations.

Upon Completion Of Waiting Period Consultants Are Eligible For

• Medical and Prescription Drug Plans
• Dental Plan
• Vision Plan
• Health Savings Account
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Supplemental Life Insurance
• Short Term and Long Term Disability Insurance
• Business Travel Insurance
• 401(k), Plus Match
• Weekly Pay

About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells.

ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands - Manpower, Experis, Talent Solutions, and Jefferson Wells - creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 ManpowerGroup was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent.