Events Coordinator

Placements24; United States; Hybrid; USD 13,000 - 17,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work arrangement

Professional development

Exposure to high-profile events

Collaborative atmosphere

Job summary

Placements24 seeks an Events Coordinator for our client in Welkom. Plan, organize, and execute corporate functions and social events, ensuring every detail reflects the client’s brand and goals.

The role requires strong organizational, communication, and vendor-management skills, with hands-on event planning software experience and a portfolio of successful events.

Qualifications

• Proven experience as an Events Coordinator or similar role with a portfolio of successfully managed events.
• Excellent organizational and project management skills.
• Strong negotiation and vendor management abilities.
• Exceptional communication, interpersonal, and client-facing skills.
• Proficiency in event planning software and standard office applications.

Responsibilities

• Manage the planning and execution of all assigned events from conception to completion, including venue selection, budgeting, and logistics.
• Liaise directly with clients to understand their event requirements, objectives, and preferences, providing expert guidance.
• Coordinate with vendors, suppliers, and contractors to secure services, negotiate contracts, and ensure timely delivery.
• Develop detailed event timelines, floor plans, and run sheets, ensuring all logistical elements are covered.
• Oversee on-site event management, troubleshooting any issues that arise and ensuring guest satisfaction.
• Conduct post-event evaluations, gathering feedback and preparing reports to identify areas for improvement.

Skills

Organizational skills

Project management

Communication

Negotiation

Vendor management

Client-facing

Event planning software

Tools

Eventbrite

Cvent

Microsoft Office

Job description

About the Role

Our client is seeking a meticulous and creative Events Coordinator to join their team in Welkom . This role is responsible for planning, organizing, and executing a variety of events, from corporate functions to social gatherings, ensuring they run smoothly and successfully. The ideal candidate will be highly organized, possess excellent communication skills, and have a keen eye for detail, ensuring every event reflects the client's brand and objectives. You will work closely with clients, vendors, and internal teams to deliver unforgettable events in the Free State .

Key Responsibilities

• Manage the planning and execution of all assigned events from conception to completion, including venue selection, budgeting, and logistics.
• Liaise directly with clients to understand their event requirements, objectives, and preferences, providing expert guidance.
• Coordinate with vendors, suppliers, and contractors to secure services, negotiate contracts, and ensure timely delivery.
• Develop detailed event timelines, floor plans, and run sheets, ensuring all logistical elements are covered.
• Oversee on-site event management, troubleshooting any issues that arise and ensuring guest satisfaction.
• Conduct post-event evaluations, gathering feedback and preparing reports to identify areas for improvement.

Requirements

• Proven experience as an Events Coordinator or similar role, with a portfolio of successfully managed events.
• Excellent organizational and project management skills, with the ability to manage multiple projects simultaneously.
• Strong negotiation and vendor management abilities.
• Exceptional communication, interpersonal, and client-facing skills.
• Proficiency in event planning software and standard office applications.
• A creative mindset with a passion for delivering unique and memorable event experiences .

Benefits

• Competitive salary and performance-based incentives.
• Hybrid work arrangement offering flexibility between home and office.
• Opportunities for professional development in the events industry.
• Exposure to a diverse range of high-profile events.
• A collaborative and creative work atmosphere in Welkom .