Estimating Admin Assistant: Bid Coordination & Docs

Delaware Elevator Inc; Salisbury (MD); On-site; USD 38,000 - 52,000; Full time

Job summary

Delaware Elevator Inc. is seeking an organized Administrative Support Specialist to join our Estimating Department in Salisbury, MD. This role coordinates bid opportunities, tracks deadlines, maintains project records, and supports the estimating team to ensure timely, accurate bid submissions.

The ideal candidate is detail-oriented, proactive, and able to multitask in a fast-paced office. Construction industry experience and familiarity with bid platforms are a plus.

Qualifications

• Previous administrative experience in a fast-paced environment.
• Construction industry experience is a plus.
• Experience supporting estimating or project management teams is beneficial.
• Elevator or vertical transportation industry experience is desirable.

Responsibilities

• Manage Bid Opportunities: monitor general email inbox for bid invitations and related communications.
• Coordinate Bid Submissions: receive and distribute ITBs from General Contractors and internal teams.
• Track Deadlines: maintain bid schedule and ensure on-time proposals.
• Maintain Project Records: organize electronic and physical files (blueprints, specs, contracts).
• Support Estimating Activities: enter project data into CRM and track bid progress.
• Research Opportunities: use BuildingConnected, PlanHub, Construction Journal for leads.
• Prepare Reports: generate bid-due reports for review.
• Submit Proposals: coordinate and submit completed bid proposals.
• Provide Administrative Support: manage calendars and communications for estimating team.

Skills

Office administration

Communication

Time management

Multitasking

Reading drawings

Tools

Microsoft Office

Adobe

Online bidding platforms

Job description

Delaware Elevator Inc. is seeking an organized Administrative Support Specialist to join our Estimating Department in Salisbury, MD. This role coordinates bid opportunities, tracks deadlines, maintains project records, and supports the estimating team to ensure timely, accurate bid submissions.

The ideal candidate is detail-oriented, proactive, and able to multitask in a fast-paced office. Construction industry experience and familiarity with bid platforms are a plus.