Preconstruction Bid Coordinator

Employee Workplace; Kansas City (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

Employee Workplace is seeking a highly organized Preconstruction Administrator to provide essential support to estimating and proposal teams during bid submissions. The role emphasizes subcontractor coordination, document management, and timely preparation of bid materials.

You will manage bid packages, solicit subcontractor bids, track addenda, and keep project folders in Box. A detail-oriented communicator who can juggle deadlines while maintaining professional relationships with vendors and

Qualifications

• Requires strong organizational and meticulous attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and Adobe Acrobat.
• Ability to manage multiple deadlines in a fast-paced environment.
• Experience supporting estimating or proposal teams is a plus.

Responsibilities

• Set up bid packages and distribute invitations to subcontractors.
• Solicit bids by phone and email and track responses.
• Coordinate documents, addenda, and bid information.
• Maintain bid tracking sheets and subcontractor records.
• Prepare routine proposal forms and attachments.
• Schedule pre-bid meetings and internal bid reviews.
• Assist with local deliveries and print-shop tasks as needed.

Skills

Organizational skills

Communication skills

Attention to detail

Time management

Professional telephone etiquette

Team collaboration

Tools

Microsoft Office

Adobe Acrobat

Job description

Employee Workplace is seeking a highly organized Preconstruction Administrator to provide essential support to estimating and proposal teams during bid submissions. The role emphasizes subcontractor coordination, document management, and timely preparation of bid materials.

You will manage bid packages, solicit subcontractor bids, track addenda, and keep project folders in Box. A detail-oriented communicator who can juggle deadlines while maintaining professional relationships with vendors and