Bid Coordinator

KPRS Construction Services; Brea (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

KPRS Construction Services in California is seeking a Bid Coordinator to support the preconstruction process from start to finish. You will work closely with the estimating team to review bid documents, track requirements, and coordinate subcontractor and vendor outreach.

This role is ideal for a detail-oriented professional who thrives in organization, communication, and document control within a fast-paced construction environment.

Qualifications

• 2+ years in construction project management, estimating, bid coordination, or related field; and/or bachelor’s degree in business administration, construction management, or similar discipline.
• Proficiency with project documentation and bid administration.
• Strong reading/writing skills and attention to detail; effective communication.

Responsibilities

• Participate in the organization and distribution of bidding documents, including plans, specifications, exhibits, preconstruction RFIs, compliance documentation, and addendums.
• Review bid documents and identify key requirements and deadlines.
• Solicit and track subcontractor and vendor quotes.
• Prepare bid packages and compile applicable supporting documentation.
• Schedule meetings, publish meeting minutes, and distribute documents and directives to the estimating team.
• Maintain organized bid files, document revision control, and accurate record keeping.

Skills

Organization

Attention to detail

Communication

Problem solving

Reading & writing

Education

Bachelor’s degree in business administration, construction management, or similar discipline

Tools

BuildingConnected

Bluebeam

Procore

Excel

Word

Outlook

Zoom

AutoCAD (viewing)

Job description

We are looking for a Bid Coordinator to join our team and support the preconstruction process from start to finish. This role requires working closely with the estimating team to review bid documents, track requirements, and coordinate subcontractor and vendor outreach. This is a great opportunity for a detail-oriented professional who thrives in organization, communication, and document control within a fast-paced construction environment.

About the Role:

As a Bid Coordinator, you will play a key role in supporting the estimating team through organization, administration, and document management. You will help ensure all bid-related materials are accurate, up to date, and properly distributed. If you enjoy working behind the scenes to keep complex processes running smoothly, this position is for you.

Key Responsibilities:

• Participate in the organization and distribution of bidding documents, including plans, specifications, exhibits, preconstruction RFIs, compliance documentation, and addendums.
• Review bid documents and identify key requirements and deadlines.
• Solicit and track subcontractor and vendor quotes.
• Prepare bid packages and compile applicable supporting documentation.
• Schedule meetings, publish meeting minutes, and distribute documents and directives to the estimating team.
• Maintain organized bid files, document revision control, and accurate record keeping.

What You Bring:

• Experience: 2+ years in construction project management, estimating, bid coordination, or related field; and/or bachelor’s degree in business administration, construction management, or similar discipline.
• Systems Knowledge: Proficient in BuildingConnected, Bluebeam, Procore, Excel, Word, Outlook, Zoom, AutoCAD (viewing).
• Skills: Strong technical reading and writing skills; objective thinking and problem solving; excellent organization and attention to detail; effective communication.
• Attributes: Detail-oriented, organized, communicative, efficient, discerning, resourceful, and focused.

Position:

• Reports to Senior Vice President of Preconstruction

Physical Requirements:

• Desk and computer-based work.
• Lift up to 15 pounds at a time.

Why Join Us?

• Work in a growing and supportive environment.
• Gain exposure to a variety of construction projects.
• Be part of a collaborative and knowledgeable team.