Preconstruction Admin & Bid Coordination Specialist

Structured Labor LLC; San Antonio (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Structured Labor LLC is seeking a dependable Preconstruction Administrator to support our estimating and sales team. This role handles bid invitations, tracks project deadlines, downloads and organizes construction documents, and maintains our electronic plan room and bid list.

If you have strong computer skills, enjoy staying organized, and can manage multiple deadlines, we’d like to hear from you. Experience with Bluebeam, Outlook, or Teams is a plus; training will be provided.

Qualifications

• High school diploma or equivalent required.
• 2-5 years of administrative or construction document experience preferred.
• Intermediate to advanced computer skills.
• General knowledge of construction trades is a plus.
• Strong organizational skills and attentions to detail.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work independently and communicate effectively with team members.

Responsibilities

• Review bid invitations and download project drawings and specifications.
• Track bid dates, deadlines, and submission times.
• Organize construction documents and maintain accurate project profiles.
• Create PDF and TIFF drawing sets for each trade using our estimating software.
• Manage and maintain electronic plan rooms.
• Maintain and update bid lists.
• Provide administrative support to the estimating and sales teams.

Skills

Organizational skills

Attention to detail

Multitasking

Communication

Independent work

Education

High school diploma or equivalent

Tools

Bluebeam PDF software

Microsoft Outlook

Microsoft Teams

Job description

Structured Labor LLC is seeking a dependable Preconstruction Administrator to support our estimating and sales team. This role handles bid invitations, tracks project deadlines, downloads and organizes construction documents, and maintains our electronic plan room and bid list.

If you have strong computer skills, enjoy staying organized, and can manage multiple deadlines, we’d like to hear from you. Experience with Bluebeam, Outlook, or Teams is a plus; training will be provided.