Estates Research & Outreach Coordinator

Heritage Auctions; Beverly Hills (CA); On-site; USD 34,000 - 47,000; Full time

Benefits offered by this job

Health benefits

Paid time off

401(k) plan

Job summary

Heritage Auctions, based in Beverly Hills, CA, seeks a detail-oriented assistant to support Notable Estates collections. The role requires drafting professional correspondence, coordinating with clients, and preparing auction proposals and materials for consignors.

The candidate should have strong writing abilities, familiarity with popular culture, and comfort working with multiple departments. The position is in-person at our Beverly Hills office, with standard benefits and a starting wage of

Qualifications

• Excellent written and verbal communication skills for professional correspondence.
• Broad familiarity with popular culture, entertainment, and collectible categories.
• Professional client interaction experience.
• Experience with MS Word and Excel for day-to-day business; familiarity with Photoshop and InDesign preferred.
• Ability to coordinate multiple tasks, meet deadlines, and maintain accurate documentation.
• Previous experience in auctions, estates, or related fields is a plus.

Responsibilities

• Research potential Notable Estates collections and background on consignors.
• Draft outreach emails, letters, and other client correspondence.
• Prepare auction proposals and materials for consignors.
• Assist with pickup and coordination of collections.
• Prepare and organize paperwork for incoming consignments.
• Communicate with clients and coordinate with Heritage departments.
• Monitor deadlines and ensure materials are completed on time.
• Assist with departmental projects as needed.
• Perform other duties as assigned.

Skills

Strong writing/written communication

Pop culture knowledge

Client communication

Flexibility

Multi-tasking

Time management

Education

Bachelor's degree or equivalent preferred

Tools

Microsoft Word

Microsoft Excel

Adobe Photoshop

Adobe InDesign

Job description

Heritage Auctions, based in Beverly Hills, CA, seeks a detail-oriented assistant to support Notable Estates collections. The role requires drafting professional correspondence, coordinating with clients, and preparing auction proposals and materials for consignors.

The candidate should have strong writing abilities, familiarity with popular culture, and comfort working with multiple departments. The position is in-person at our Beverly Hills office, with standard benefits and a starting wage of