Senior Executive Assistant to EVP — Strategic Partner

Heritage; Beverly Hills (CA); On-site; USD 77,000 - 94,000; Full time

Benefits offered by this job

Medical, Dental, and Vision coverage

Paid time off

401k savings plans

Job summary

Heritage Auctions in Beverly Hills, CA is seeking an Executive Assistant to the Executive Vice President to provide high-level executive, administrative, and operational support across the Entertainment, Pop Culture and Historical divisions.

The role keeps priorities, commitments, consignments, agreements, client matters, and follow-up organized to enable the EVP to focus on relationships, opportunities, and business decisions.

Qualifications

• Significant experience providing high level executive support, business coordination, and project management in a complex environment.
• Experience coordinating consignments, deals, and cross-functional projects.
• Strong written and verbal communication with discretion and initiative.

Responsibilities

• Manage the Executive Vice President's calendar, meetings, travel, priorities, and day-to-day scheduling.
• Coordinate consignment agreements, amendments, signatures, and related documentation.
• Track commitments, decisions, deadlines, and action items across departments.
• Prepare inventories and project records; support auctions and client activities as needed.
• Serve as central coordination point between EVP and internal teams for cross-functional projects.

Skills

Executive support

Project management

Auction support

Administrative coordination

Discretion

Tools

Microsoft Office

Heritage systems

Job description

Heritage Auctions in Beverly Hills, CA is seeking an Executive Assistant to the Executive Vice President to provide high-level executive, administrative, and operational support across the Entertainment, Pop Culture and Historical divisions.

The role keeps priorities, commitments, consignments, agreements, client matters, and follow-up organized to enable the EVP to focus on relationships, opportunities, and business decisions.