Executive Assistant to EVP: High-Impact Coordination

Heritage Auctions; Beverly Hills (CA); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical, Dental, and Vision coverage

Paid time off

401k savings plans

Job summary

Heritage Auctions in Beverly Hills, CA seeks an Executive Assistant to the Executive Vice President who provides high-level administrative and operational support. You will manage calendars, travel, communications, and coordinate cross-departmental priorities to keep executives focused on relationships and strategic decisions.

You will handle consignment agreements, client documentation, and project coordination across divisions including Entertainment, Pop Culture, and Historical.

Qualifications

• Significant experience providing high level executive support, business coordination, or comparable administrative and operational support in a complex environment.
• Exceptional organization, attention to detail, discretion, and follow through.
• Strong written and verbal communication skills and the confidence to work with senior executives, clients, consignors, and employees.

Responsibilities

• Manage the Executive Vice President's calendar, meetings, travel, priorities, and day-to-day scheduling needs.
• Maintain a reliable system for tracking commitments, decisions, requests, deadlines, and action items.
• Coordinate revisions, approvals, signatures, and final distribution of consignment documents.
• Track outstanding agreements, amendments, signatures, approvals, and required documentation through completion.
• Support client meetings, presentations, bidder approvals, auction day needs, and other executive activities.

Skills

Executive support

Calendar management

Travel coordination

Client relations

Tools

Microsoft Office

Job description

Heritage Auctions in Beverly Hills, CA seeks an Executive Assistant to the Executive Vice President who provides high-level administrative and operational support. You will manage calendars, travel, communications, and coordinate cross-departmental priorities to keep executives focused on relationships and strategic decisions.

You will handle consignment agreements, client documentation, and project coordination across divisions including Entertainment, Pop Culture, and Historical.