Notable Estates Liaison for Auctions & Collectibles

Heritage; Beverly Hills (CA); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off

401(k) savings plans

Job summary

Heritage Auctions in Beverly Hills, CA seeks a Notable Estates Coordinator to support research, outreach, and coordination of high-profile estate consignments. You will identify prospective collections, draft client correspondence, and prepare auction proposals, while organizing consignment documentation and coordinating collection logistics.

The ideal candidate is highly organized, with polished communication skills, able to manage multiple priorities, collaborate across departments, and

Qualifications

• Strong writing and written communication skills, with the ability to prepare clear, professional correspondence and materials.
• General familiarity with a wide range of popular culture subject matter and an interest in continuing to expand that knowledge.
• Comfortable and confident interacting with clients in a professional manner, both verbally and in writing.
• Experience using Microsoft Word and Excel for day-to-day business needs.
• Experience with Adobe Photoshop and InDesign is preferred.
• Flexibility to work additional hours or weekends when necessary to support departmental and auction needs.
• Willingness to learn from, collaborate with, and contribute to a team environment.
• Ability to work effectively in a fast-paced environment while managing multiple projects and priorities simultaneously.
• Strong organizational and time-management skills, with attention to deadlines and follow-through.

Responsibilities

• Research potential Notable Estates collections, including gathering relevant background information on prospective collections and consignors.
• Draft outreach emails, letters, and other correspondence related to prospective clients and collections.
• Prepare auction proposals and supporting materials for presentation to prospective consignors.
• Assist with the pickup of collections, including helping coordinate and support the collection process as needed.
• Prepare and organize paperwork and documentation for incoming consignments.
• Communicate with clients and coordinate with additional Heritage departments regarding consignments, collection information, and other related needs.
• Monitor production deadlines and help ensure required materials and information are completed and provided within established timelines.
• Assist with additional departmental projects and responsibilities as needed.
• Perform other duties as assigned.

Skills

Strong writing

Client communication

Microsoft Word

Excel

Adobe Photoshop

InDesign

Time management

Team collaboration

Adaptability

Prioritization

Tools

Microsoft Word

Excel

Adobe Photoshop

InDesign

Job description

Heritage Auctions in Beverly Hills, CA seeks a Notable Estates Coordinator to support research, outreach, and coordination of high-profile estate consignments. You will identify prospective collections, draft client correspondence, and prepare auction proposals, while organizing consignment documentation and coordinating collection logistics.

The ideal candidate is highly organized, with polished communication skills, able to manage multiple priorities, collaborate across departments, and