Escrow Assistant

01080 Chicago Title Company, LLC. (DE); Charlotte (NC); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Insurance (medical/dental/vision/life)

401(k) plan with matching

Employee stock purchase plan

Job summary

Chicago Title Insurance Company in Charlotte, NC seeks an Escrow Department Assistant to support commercial closers. This on-site role handles wire verification, document indexing, and mail preparation, requiring meticulous organization and strong communication with attorneys and lenders.

Ideal candidates have a high school diploma, keen attention to detail, and the ability to multitask in a fast-paced environment, with willingness to work late when closings run long.

Qualifications

• High school diploma or equivalent required.
• Exceptional attention to detail; accuracy is critical.
• Ability to multitask and prioritize deadlines in a fast-paced setting.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and comfort learning new escrow software.
• Ability to handle sensitive financial and personal information with discretion.
• Ability to work on-site at our Charlotte office.
• Ability to work late when needed if closings are ongoing.

Responsibilities

• Verify wire instructions and protect against wire fraud.
• Review and approve wires per policy.
• Scan, index, and file closing documents accurately and on time.
• Prepare outgoing mail and overnight deliveries.
• Support the commercial closers with day-to-day tasks.
• Maintain organized electronic files.
• Communicate professionally with staff, attorneys, lenders, brokers, and customers.
• Follow company procedures and confidentiality standards.

Skills

Attention to detail

Multitasking

Written communication

Verbal communication

Discretion with sensitive information

Education

High school diploma or equivalent

Tools

Microsoft Office

Escrow platforms

Job description

FNF® is the leading provider of title insurance and settlement services to the real estate and mortgage industries. FNF®'s various mortgage and real estate services companies provide services that complement our title insurance business. From a full-service qualified intermediary, home warranties, UCC insurance, relocation services, and notary services, we provide essential services to fulfill the needs of a changing real estate industry. FNF® believes the power of technology can elevate the real estate transaction. From investments in title and escrow software to industry-leading real estate partner solutions, we take our commitment to provide real estate professionals and consumers with a truly reimagined, transparent, connected, and trusted real estate experience to heart.

POSITION OVERVIEW

Chicago Title Insurance Company is seeking a detail-oriented Escrow Department Assistant to support our team of commercial closers in our Charlotte office. You'll handle various administrative tasks that keep commercial closings on schedule and accurate, including wire verification and approval, document indexing, and outgoing mail preparation. This is a fast-paced, on-site role for someone who stays organized under pressure and treats accuracy as non-negotiable.

LOCATION

This position is based on site in our Charlotte, NC office. The schedule for this position is Monday through Friday 9AM – 5:30PM.

DUTIES & RESPONSIBILITIES

• Verify wire instructions through established call-back and verification procedures to protect against wire fraud
• Review and approve wires in accordance with company policy and procedures
• Scan, index, and file closing documents and correspondence accurately and on time
• Prepare outgoing mail and overnight deliveries (including tracking packages and confirming delivery, as needed)
• Support the commercial closers with day-to-day administrative tasks and requests
• Maintain organized, complete electronic files
• Communicate professionally with internal staff, attorneys, lenders, brokers, and customers
• Follow all company procedures, compliance requirements, and confidentiality standards

MINIMUM REQUIREMENTS

• High school diploma or equivalent required
• Exceptional attention to detail, since accuracy is critical in this line of work
• Proven ability to multitask and prioritize competing deadlines in a fast-paced setting
• Strong written and verbal communication skills
• Proficiency with Microsoft Office (Outlook, Word, Excel) and comfort learning new software, including title and escrow platforms
• Ability to handle sensitive financial and personal information with discretion and integrity
• Ability to work on-site at our Charlotte office
• Ability to work late when needed if closings are on‑going

PREFERRED EXPERIENCE

• Prior administrative experience preferred
• Experience with document scanning equipment and shipping platforms (FedEx) is helpful

COMPENSATION & BENEFITS

FNF, its affiliates, and subsidiaries carefully considers multiple factors to determine compensation, including a candidate's education, training, specialty, experience, and work location. The base salary (exempt) or hourly rate (non-exempt) is just one component of the total rewards package offered to our employees, including potential bonus or commission eligibility, insurance (medical/dental/vision/life/disability), matching 401(k) plan and matching employee stock purchase plan.

EQUAL OPPORTUNITY POLICY

FNF, its affiliates and subsidiaries, is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, protected veteran status, national origin, sexual orientation, gender identity or expression (including transgender status), genetic information or any other characteristic protected by applicable law.