ERP & Operations Coordinator: Admin & Reporting

Velocity Metalworks; Belleville (IL); On-site; USD 48,000 - 60,000; Full time

Benefits offered by this job

401(k) with Company Match

Paid Time Off

Paid Holidays

Professional Development Opportunities

Career Growth in a Growing Company

Job summary

Velocity Metalworks, a growing Belleville metal fabrication company, seeks an Operations & Administrative Coordinator to support ERP order entry, reporting, and executive administration. You’ll maintain data integrity, assist with planning, and drive special projects in a fast-paced manufacturing environment.

The ideal candidate is highly organized, detail oriented, and able to handle multiple priorities while communicating effectively with Sales, Operations, Quality, and Finance teams.

Qualifications

• 3+ years of administrative or operations support experience.
• Strong Microsoft Office skills, particularly Excel, Word, Outlook, and PowerPoint.
• Excellent organizational and time management skills.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities simultaneously.
• Professional demeanor and ability to maintain confidentiality.

Responsibilities

• Enter customer purchase orders accurately into the Global Shop ERP system.
• Verify pricing, revisions, due dates, quantities, and customer requirements.
• Maintain customer and part master information.
• Assist with order changes and ERP data accuracy.
• Support production planning and scheduling with administrative tasks.
• Help maintain accurate backlog and order status information.
• Assist with inventory and production reporting.
• Prepare and distribute recurring operational reports including daily production and open order reports:** On-Time Delivery metrics.
• Review reports for accuracy and identify discrepancies before distribution.
• Coordinate calendars and travel arrangements for leadership.
• Prepare meeting agendas and presentations; record notes and track actions.
• Organize electronic files and documentation; order office supplies.
• Coordinate internal communications; support company events and meetings.
• Assist with customer documentation and administrative requests.
• Coordinate communication between Sales, Operations, Quality, Shipping, and Finance.
• Support customer onboarding activities.
• Prepare documents for customer meetings and business reviews.
• Assist leadership with process improvement, onboarding, facility initiatives, acquisition integration, and strategic planning.

Skills

Reporting and data analysis

Organizational skills

Communication skills

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

Velocity Metalworks, a growing Belleville metal fabrication company, seeks an Operations & Administrative Coordinator to support ERP order entry, reporting, and executive administration. You’ll maintain data integrity, assist with planning, and drive special projects in a fast-paced manufacturing environment.

The ideal candidate is highly organized, detail oriented, and able to handle multiple priorities while communicating effectively with Sales, Operations, Quality, and Finance teams.