Operations & Administrative Coordinator

Velocity Metalworks; Belleville (IL); On-site; USD 48,000 - 60,000; Full time

Benefits offered by this job

401(k) with Company Match

Paid Time Off

Paid Holidays

Professional Development Opportunities

Career Growth in a Growing Company

Job summary

Velocity Metalworks, a growing Belleville metal fabrication company, seeks an Operations & Administrative Coordinator to support ERP order entry, reporting, and executive administration. You’ll maintain data integrity, assist with planning, and drive special projects in a fast-paced manufacturing environment.

The ideal candidate is highly organized, detail oriented, and able to handle multiple priorities while communicating effectively with Sales, Operations, Quality, and Finance teams.

Qualifications

• 3+ years of administrative or operations support experience.
• Strong Microsoft Office skills, particularly Excel, Word, Outlook, and PowerPoint.
• Excellent organizational and time management skills.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities simultaneously.
• Professional demeanor and ability to maintain confidentiality.

Responsibilities

• Enter customer purchase orders accurately into the Global Shop ERP system.
• Verify pricing, revisions, due dates, quantities, and customer requirements.
• Maintain customer and part master information.
• Assist with order changes and ERP data accuracy.
• Support production planning and scheduling with administrative tasks.
• Help maintain accurate backlog and order status information.
• Assist with inventory and production reporting.
• Prepare and distribute recurring operational reports including daily production and open order reports:** On-Time Delivery metrics.
• Review reports for accuracy and identify discrepancies before distribution.
• Coordinate calendars and travel arrangements for leadership.
• Prepare meeting agendas and presentations; record notes and track actions.
• Organize electronic files and documentation; order office supplies.
• Coordinate internal communications; support company events and meetings.
• Assist with customer documentation and administrative requests.
• Coordinate communication between Sales, Operations, Quality, Shipping, and Finance.
• Support customer onboarding activities.
• Prepare documents for customer meetings and business reviews.
• Assist leadership with process improvement, onboarding, facility initiatives, acquisition integration, and strategic planning.

Skills

Reporting and data analysis

Organizational skills

Communication skills

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

Velocity Metalworks is a growing, family-owned manufacturer specializing in precision metal fabrication, stamping, tool & die, machining, and assemblies. We partner with leading OEMs across electrical, construction, industrial, transportation, and other markets that value quality, innovation, and Made in America manufacturing.

As we continue to grow, we’re looking for an organized, detail-oriented Operations & Administrative Coordinator to become a key member of our Belleville leadership team. This role goes well beyond traditional administrative support-you’ll help keep our operation running efficiently by supporting order entry, ERP data integrity, reporting, executive administration, and strategic initiatives.

Position Summary

The Operations & Administrative Coordinator provides administrative and operational support to the Belleville leadership team while serving as a key resource for Global Shop ERP order entry, reporting, documentation, and special projects.

The ideal candidate is highly organized, technically proficient, proactive, and comfortable working in a fast- paced manufacturing environment where accuracy and communication are critical.

Primary Responsibilities

Operations & ERP Support

• Enter customer purchase orders accurately into the Global Shop ERP system.
• Verify pricing, revisions, due dates, quantities, and customer requirements.
• Maintain customer and part master information.
• Assist with order changes and ERP data accuracy.
• Support production planning and scheduling with administrative tasks.
• Help maintain accurate backlog and order status information.
• Assist with inventory and production reporting.

Reporting & Data Analysis

Prepare and distribute recurring operational reports including:

• Daily production reports
• Open order reports
• On-Time Delivery (OTD) metrics
• Executive leadership reports

Review reports for accuracy and identify discrepancies before distribution.

Administrative Support

Provide administrative support to the Belleville leadership team by:

• Coordinating calendars and travel arrangements
• Preparing meeting agendas and presentations
• Recording meeting notes and tracking action items
• Organizing electronic files and documentation
• Ordering office supplies
• Coordinating internal communications
• Supporting company events and meetings

Customer & Internal Support

• Assist with customer documentation and administrative requests.
• Coordinate communication between Sales, Operations, Quality, Shipping, and Finance.
• Support customer onboarding activities.
• Prepare documents for customer meetings and business reviews

Special Projects

Assist leadership with projects including:

• Process improvement initiatives
• Customer onboarding
• Facility initiatives
• Acquisition integration activities
• Strategic planning support

Qualifications

Required

• 3+ years of administrative or operations support experience.
• Strong Microsoft Office skills, particularly Excel, Word, Outlook, and PowerPoint.
• Excellent organizational and time management skills.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities simultaneously.
• Professional demeanor and ability to maintain confidentiality.

Preferred

• Manufacturing experience.
• ERP experience (Global Shop preferred).
• Reporting and data analysis experience.
• Experience supporting executive or leadership teams.
• Experience creating dashboards or KPI reports.
• Continuous improvement or Lean manufacturing exposure.

What We’re Looking For

The ideal candidate is:

• Organized and dependable
• Detail-oriented
• Proactive and self-motivated
• Comfortable learning new software and technology
• Analytical and process-driven
• Positive, collaborative, and customer-focused
• Able to thrive in a fast-paced manufacturing environment

Success in This Role

Within your first year, you’ll:

• Become proficient in Global Shop ERP.
• Own recurring operational and leadership reporting.
• Improve reporting efficiency and data accuracy.
• Become the primary administrative resource for the Belleville leadership team.
• Support strategic initiatives that help Velocity continue to grow.

Why Join Velocity Metalworks?

At Velocity Metalworks, we’re investing in our people, technology, and facilities to build one of the Midwest’s premier metal manufacturing companies. We believe our success comes from great people who take ownership, continuously improve, and work together to deliver exceptional results for our customers.

You’ll have the opportunity to make a real impact, work closely with company leadership, and grow your career as our business continues to expand.

• 401(k) with Company Match
• Paid Time Off
• Paid Holidays
• Professional Development Opportunities
• Career Growth in a Growing Manufacturing Company

Compensation: $48,000-$60,000 annually, based on experience and qualifications.