Equipment Lifecycle Project Coordinator

Patterson Companies, Inc.; Portland (OR); On-site; USD 32,000 - 41,000; Full time

Job summary

Patterson Companies, Inc. is seeking an Equipment Administrator responsible for project planning and management of equipment orders from quote to installation, coordinating with Sales and Service to ensure a smooth lifecycle.

The role requires strong organization, attention to detail, and communication skills as you manage procurement, invoicing, inventory, finance documents, and vendor relationships to support timely delivery and installation.

Qualifications

• Associate degree or higher in general business or accounting preferred, or at least 2 years of equivalent experience.
• Proven soft skills – organization, attention to detail, analytics, problem solving, collaboration.
• Strong time-management and ability to prioritize tasks in a branch environment.
• Excellent interpersonal and written/verbal communication abilities.

Responsibilities

• Manages equipment life-cycle: sales quotation, order, receiving, invoicing, returns, schedule job site evaluation, resource planning, staging, inspection and inventory management.
• Monitors Gross Margin for all equipment sales and coordinates with Service for project planning.
• Coordinates the installation of equipment with the Service Department, Equipment Specialist, Territory Salesperson and the Customer.
• Verifies orders upon receipt from the manufacturer and stages equipment for delivery to customer.
• Procurement of all equipment orders from internal/external customers, maintaining optimum inventory and timing.
• Manages invoices, purchases orders, equipment files, credits, returns, and finance documents; files UCCs on some equipment.
• Warehouse management, inventory reconciliation, andReturns accounted as branch inventory or vendor return.
• Engages with lenders to confirm finance approvals and payments; negotiates price discrepancies with vendors.

Skills

Organization

Attention to detail

Analytics

Problem solving

Collaboration

Time-management

Interpersonal communication

Education

Associate's degree or higher in general business or accounting

Equivalent experience (2+ years)

Tools

SAP CRM

ECC platforms

Microsoft 365

Job description

Patterson Companies, Inc. is seeking an Equipment Administrator responsible for project planning and management of equipment orders from quote to installation, coordinating with Sales and Service to ensure a smooth lifecycle.

The role requires strong organization, attention to detail, and communication skills as you manage procurement, invoicing, inventory, finance documents, and vendor relationships to support timely delivery and installation.