Equipment Administrator

Prince; Tampa (FL); On-site; USD 42,000 - 66,000; Full time

Job summary

Prince is seeking an Equipment Administrator to serve as the administrative coordinator for the Equipment Department. The role involves preparing and submitting reports, routing documents, and maintaining equipment transfer records, with duties spanning logistics, finance, and HR support.

The position requires strong Microsoft Office and SharePoint skills, excellent organizational and communication abilities, and the capacity to manage confidential information.

Qualifications

• High School graduate; Associate's degree preferred or equivalent.
• At least two years in administrative or customer service environment.
• Proficient with Microsoft Office Suite and SharePoint; strong organizational skills.

Responsibilities

• Communicate job site issues to project team.
• Process invoices and route documents internally and externally.
• Maintain equipment transfer records and document control.
• Assist HR with onboarding of new hires.
• Prepare field purchase orders and manage office supplies.
• Support safety documentation and incident reporting as needed.
• Maintain timekeeping records for employees and equipment.

Skills

Organizational skills

Interpersonal skills

Oral and written communication

Education

High School–Diploma / Associate's degree

Tools

Microsoft Office

SharePoint

Job description

The Equipment Administrator serves as the administrative coordinator for the Equipment Department. Prepares andsubmitreports to thecorporateoffice asrequired, performs necessary logistical and financial tasks, distributesdocumentsand manages files,monitorsthe communications systems, and does all other tasks asdeemednecessary by the Equipment Manager.

Job Description

• Effectively communicate job site issues to project team
• Process invoices
• Route documents, correspondence, both internally and externally
• Communicate between all parties involved in equipment transfers, andmaintainthe equipment transferrecords
• Assist HR withon-boardingof newhires
• Prepare field purchaseorders
• Maintain surveillance on the communications systems in use at the facility and in the field, noting deficiencies, and arranging for repairs whennecessary
• Maintain document control, to include filing and uploading toSharePoint
• Order all necessary office and safety supplies for theoffice
• Assistwith the safety program byassistingin the preparation of First Reports of Injury reports and other safety documentation asneeded
• Create andassistemployees with expensereports
• KeepaccurateCertificate of Insurance records from Vendors and Subcontractors
• Maintain all employee and equipment time in Heavy Job

Job Requirements

• High School Graduate, preferably anAssociate’s Degreeor equivalent.
• At least two years in an administrative or customer service environment.
• Must be able to use all Microsoft Office software and SharePointproficiently
• Excellent organizational skills
• Excellent interpersonal skills
• Excellent oral and written communication skillsMaintain the confidentiality of all documentation,informationandprocesses
• Must be able tolift upto forty pounds on an occasionalbasis

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skillsrequired ofpersonnel so classified. All personnel maybe requiredto perform duties outside of their normal responsibilities from time to time, as needed.

EEO/DFWP/ “Minorities, Females, Disabled, Vets”

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.