EPD Administrative Coordinator — AI-Driven Scheduling

Nominal; New York (NY); In loco; USD 70.000 - 90.000; Tempo pieno

Vantaggi offerti da questo lavoro

100% coverage of medical, dental, and

Unlimited PTO and sick leave

Free lunch, snacks, and coffee

Professional Development Stipend

In-office hardware lab with a $250项目迟

Annual company retreat

Descrizione del lavoro

Nominal is seeking an Administrative Coordinator to support our EPD leaders with day-to-day scheduling, travel planning, and event coordination across multiple time zones. You will help implement our operating model and ensure the planning cycles stay on track, while growing with a team building new processes.

This role suits someone early in their admin career who loves systems and wants to scale with a fast-moving hardware-software hybrid company.

Competenze

• 2+ years of administrative or coordinator experience supporting several people or a team in a high-volume environment (tech preferred).
• Strong calendar skills, including comfort with many attendees, competing priorities, and plans that change.
• Hands-on use of AI tools in your work today, with concrete examples, including times you chose not to trust the output.
• A track record of making a process easier for others, such as a template, tracker, or SOP that people kept using.
• Clear, concise writing in email, Slack, and docs that is easy to act on, since much of our team works across offices.
• Discretion with calendars, inboxes, and people matters.
• Professional maturity and a service mindset: at ease with senior leaders, steady when priorities collide, kind but clear about where a request fits, and quick to own mistakes.

Mansioni

• Run scheduling for EPD leads across time zones and shifting priorities.
• Schedule and support recurring leadership meetings and quarterly planning cycles.
• Book travel for EPD leads and coordinate logistics for offsites and team events.
• Set up new EPD leads on calendars and admin norms during their first weeks.
• Run and refine AI-assisted scheduling and coordination routines, verify output before calendar/inbox use.
• Keep SOPs, templates, and trackers current; flag friction with suggested fixes.
• Field admin requests from across EPD and prioritize timing.

Conoscenze

Event logistics

AI automation setup

Engineering support

Cross-office collaboration

Strumenti

Claude

Notion AI

Zapier

Google Workspace

Slack

Notion

Linear

Ramp

Descrizione del lavoro

Nominal is seeking an Administrative Coordinator to support our EPD leaders with day-to-day scheduling, travel planning, and event coordination across multiple time zones. You will help implement our operating model and ensure the planning cycles stay on track, while growing with a team building new processes.

This role suits someone early in their admin career who loves systems and wants to scale with a fast-moving hardware-software hybrid company.