Administrative Coordinator: AI Scheduling for Engineering

Nominal; New York (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

100% healthcare coverage

Unlimited PTO and sick leave

Free lunch, snacks, and coffee

Professional Development Stipend

In-office hardware lab with $250 stip

Job summary

Nominal is seeking an Administrative Coordinator to join the EPD org, supporting leaders with scheduling, travel, and event planning. You’ll help run day-to-day operations and keep planning cycles on track, collaborating with the admin team lead to scale a new operating model.

Ideal candidates have 2+ years of admin experience in fast-moving teams, excellent calendar discipline, and a pragmatic, process-driven mindset.

Qualifications

• 2+ years of administrative or coordinator experience in a high-volume environment (tech preferred).
• Strong calendar skills with multiple attendees and shifting priorities.
• Hands-on use of AI tools with examples and discernment in output.

Responsibilities

• Run scheduling for a group of EPD leads across time zones.
• Support recurring leadership meetings and quarterly planning cycles.
• Book travel and coordinate logistics for offsites and events.
• Set up new leads on calendars and admin norms.
• Refine AI-assisted scheduling routines and review outputs.
• Maintain SOPs, templates, and trackers and propose improvements.
• Prioritize admin requests and communicate timing clearly.

Skills

Calendar management

Discretion

Written communication

Time management

Service mindset

Tools

Google Workspace

Slack

Notion

Linear

Ramp

AI tools

Job description

Nominal is seeking an Administrative Coordinator to join the EPD org, supporting leaders with scheduling, travel, and event planning. You’ll help run day-to-day operations and keep planning cycles on track, collaborating with the admin team lead to scale a new operating model.

Ideal candidates have 2+ years of admin experience in fast-moving teams, excellent calendar discipline, and a pragmatic, process-driven mindset.