EPC Materials Coordinator (AIMS) – Project Logistics

Audubon Companies; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Audubon Companies in Houston, TX is seeking a Materials Coordinator to support the implementation and day-to-day use of AIMS materials management tools on EPC and construction projects. You will coordinate material tracking, receiving, storage, field updates, and reporting to provide reliable information for procurement, construction, and scheduling needs.

The role requires experience in project material tracking or procurement support, familiarity with ERP systems, and strong organizational and

Qualifications

• Experience in project material tracking, construction coordination, procurement support, receiving, logistics, or project documentation preferred.
• Experience using AIMS or another materials management or ERP system preferred; ability to learn project systems, spreadsheets, document repositories, and client reporting tools required.
• Strong organization, communication, attention to detail, and follow-through skills.
• Ability to coordinate effectively with field teams, project controls, procurement, vendors, clients, and other stakeholders.
• Basic understanding of construction or EPC project workflows preferred. Willingness to travel to project sites as required.

Responsibilities

• Support implementation and consistent use of AIMS materials management workflows on assigned EPC and construction projects.
• Maintain project material records in AIMS, including material status, quantities, PO references, required dates, receiving information, storage location, and supporting docs.
• Coordinate with procurement, field teams, project controls, vendors, and other stakeholders to obtain updates and resolve missing material information.
• Monitor material requirements, commitments, deliveries, and shortages against project schedules; identify constraints and elevate issues.
• Coordinate receiving site activities: confirm deliveries, document discrepancies or damage, route issues for resolution.
• Ensure materials are identified, stored, and documented per project requirements and procedures.
• Prepare and distribute routine AIMS and project material status reports, look-ahead information, and other records for the project team.
• Review material invoices and PO closeout by gathering receiving records and directing discrepancies to the responsible project or procurement contact.
• Provide basic AIMS/process guidance to field and project users; onboard users and document questions or improvements.
• Maintain accurate, timely project records and communicate status changes.

Skills

Organizational skills

Communication skills

Attention to detail

Follow-through

Willingness to travel

Job description

Audubon Companies in Houston, TX is seeking a Materials Coordinator to support the implementation and day-to-day use of AIMS materials management tools on EPC and construction projects. You will coordinate material tracking, receiving, storage, field updates, and reporting to provide reliable information for procurement, construction, and scheduling needs.

The role requires experience in project material tracking or procurement support, familiarity with ERP systems, and strong organizational and