Environmental Services Administrative Specialist

EMH&T, Inc.; Columbus (OH); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical plan options

Dental and vision coverage

Paid vacation, sick leave, and PTO

401(k) retirement plan with company  匹

Job summary

EMH&T, Inc. is seeking an Administrative Assistant to support the Environmental Services team in Columbus, OH. This role reports to the Director of Environmental Services and involves handling proposals, correspondence, and project documentation.

Responsibilities include coordinating meetings, preparing materials, processing expenses, and assisting with invoicing and client communications. Travel may be required, and a strong emphasis on confidentiality and professionalism is essential.

Qualifications

• Provides dependable day-to-day administrative support following EMH&T established procedures.
• Independently handles recurring administrative responsibilities after training.
• Supports the team with accurate, timely, and professional support.

Responsibilities

• Provide administrative support to department leadership and technical staff.
• Prepare, format, and assist with proposals, correspondence, reports, transmittals, and electronic document submittals.
• Establish and maintain project records, project setup information, and supporting documentation within company systems.
• Coordinate meetings, conference room arrangements, calendars, and meeting logistics.
• Preparation of meeting materials such as agendas, record meeting minutes.
• Process employee expense reports and support client invoicing activities to ensure accuracy and timely submission.
• Maintain electronic filing systems and document control procedures.
• Coordinate mail, courier, and shipment services, including occasional delivery of project materials.
• Maintain records related to employee professional development and professional organization participation.
• Support employee engagement, team building, and community involvement initiatives.
• Provide reception and client support as necessary. Reception support includes coverage of the front desk, when asked.
• Perform other administrative and operational duties as assigned. Including front desk
• Some local travel may be required.

Skills

Organizational skills

Microsoft Office

Document management

Attention to detail

Time management

Communication skills

Interpersonal skills

Discretion and confidentiality

Education

Administrative experience in a professional business environment

Experience supporting senior leadership

Advanced proficiency with Microsoft Office Suite

Tools

Microsoft Office Suite

PDF editing software

Job description

EMH&T, Inc. is seeking an Administrative Assistant to support the Environmental Services team in Columbus, OH. This role reports to the Director of Environmental Services and involves handling proposals, correspondence, and project documentation.

Responsibilities include coordinating meetings, preparing materials, processing expenses, and assisting with invoicing and client communications. Travel may be required, and a strong emphasis on confidentiality and professionalism is essential.