ADMINISTRATIVE ASSISTANT - ENVIRONMENTAL SERVICES

EMH&T; Columbus (OH); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision options

Paid vacation and leave

401(k) retirement plan with company-mã

Life insurance

Wellness reimbursements

Employee recognition programs

EAP services

Charitable grant program

Financial planning resources

Job summary

EMH&T in Columbus, OH seeks an Administrative Assistant to support the Environmental Services team. You will report to the Director and handle day-to-day tasks, proposals, records, and client invoicing with accuracy.

The role emphasizes organization, confidentiality, and strong communication, with responsibilities at the front desk and occasional local travel. A professional business background is preferred.

Qualifications

• Administrative experience in a professional business environment.
• Advanced proficiency with Microsoft Office Suite required.
• Experience supporting senior leadership and project teams.

Responsibilities

• Provide administrative support to department leadership and technical staff.
• Prepare, format, and assist with proposals, correspondence, reports, and submittals.
• Establish and maintain project records and supporting documentation.
• Coordinate meetings, calendars, and meeting logistics.
• Prepare meeting materials and record meeting minutes.
• Process employee expenses and support client invoicing with accuracy.
• Maintain electronic filing and document control procedures.
• Coordinate mail, courier, and shipment services; occasional delivery of materials.
• Support employee development records and participation in professional organizations.
• Assist with employee engagement, team-building, and community involvement initiatives.
• Provide front desk reception and client support as needed.
• Perform other duties; some local travel may be required.

Skills

MS Office

Excel

Outlook

PowerPoint

PDF editing

Document control

Time management

Communication skills

Confidentiality

Customer service

Tools

PDF editing software

Job description

ADMINISTRATIVE ASSISTANT - ENVIRONMENTAL SERVICES

Columbus, OH, US

EMH&T is currently seeking a professional Administrative Assistant to join our team located in Columbus, OH. You will report to the Director of our Environmental Services providing administrative support to the environmental team.

Position Summary

Provides dependable day-to-day administrative support following EMH&T established procedures. Independently handles recurring administrative responsibilities after training and supports the team with accurate, timely, and professional support.

Responsibilities

• Provide administrative support to department leadership and technical staff.
• Prepare, format, and assist with proposals, correspondence, reports, transmittals, and electronic document submittals.
• Establish and maintain project records, project setup information, and supporting documentation within company systems.
• Coordinate meetings, conference room arrangements, calendars, and meeting logistics.
• Preparation of meeting materials such as agendas, record meeting minutes.
• Process employee expense reports and support client invoicing activities to ensure accuracy and timely submission.
• Maintain electronic filing systems and document control procedures.
• Coordinate mail, courier, and shipment services, including occasional delivery of project materials.
• Maintain records related to employee professional development and professional organization participation.
• Support employee engagement, team building, and community involvement initiatives.
• Provide reception and client support as necessary. Reception support includes coverage of the front desk, when asked.
• Perform other administrative and operational duties as assigned. Including front desk
• Some local travel may be required.

Minimum Skills and Competencies

• Excellent organizational, planning, and administrative skills.
• Strong proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, as well as PDF editing software.
• Strong document management, document control, and quality assurance capabilities.
• Exceptional attention to detail and commitment to accuracy.
• Effective time management and the ability to prioritize multiple assignments and deadlines.
• Strong verbal and written communication skills.
• Excellent interpersonal skills and the ability to build positive working relationships with internal and external stakeholders.
• Ability to exercise discretion and maintain confidentiality.
• Demonstrated professionalism, accountability, and customer-service orientation.

Minimum Education and/or Experience

• Administrative experience in a professional business environment.
• Experience providing administrative support to senior-level leadership.
• Advanced proficiency with Microsoft Office Suite required.
• Experience supporting professional services, consulting, engineering, or project-based organizations is preferred.

Performance Measures

Performance will be evaluated based on the employee’s ability to:

• Deliver accurate, high-quality work products within established deadlines.
• Effectively prioritize and manage multiple assignments while maintaining attention to detail.
• Maintain accurate project records, documentation, filing systems, and administrative processes.
• Provide responsive, professional, and effective support to leadership, project teams, clients, and external stakeholders.
• Process project accounting, invoicing, and expense-related activities accurately and timely.
• Demonstrate initiative, sound judgment, reliability, and accountability in completing assigned responsibilities.
• Communicate clearly and professionally while fostering productive working relationships across the organization.
• Maintain confidentiality and uphold company standards, policies, and procedures.
• Demonstrate a commitment to learning and understanding the services, projects, and clients supported by the department.
• Demonstrates the ability to provide high-level administrative support across the division, effectively anticipating and responding to the needs of leaders, project teams, and staff, while balancing priorities beyond direct support of the Division Director.

EMH&T offers a comprehensive and competitive benefits package designed to support the health, financial well-being, work-life balance, and overall experience of our full-time employees. Benefits include:

• Multiple medical plan options, along with dental, vision, and prescription drug coverage
• Medical and dependent care Flexible Spending Accounts (FSAs)
• Paid vacation, sick leave, and personal leave
• Paid parental leave
• Paid community service time off
• 401(k) retirement plan with company match
• Company-paid life insurance
• Wellness reimbursement
• Employee recognition programs and team-building activities
• Employee Assistance Program (EAP), including legal and identity theft services
• Voluntary accident, critical illness, and supplemental life insurance
• Company-sponsored charitable grant program supporting employees and the organizations and causes important to them
• Financial wellness education and complimentary access to a financial advisor for individual financial planning

In addition, employees are considered annually for merit increases and/or performance-based bonuses based on year-end business results, individual performance, and contributions to the organization.

At EMH&T, our benefits are designed to go beyond traditional coverage by supporting employees professionally, personally, financially, and within the communities they serve.

#hireEMHT

Must be authorized to work in the United States without time restrictions. EMH&T is not currently able to sponsor work visas.