Environmental Operations & Billing Specialist

TAS Environmental Services, L.P.; Ennis (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health coverage

Dental/Vision coverage

Mental health programs

401(k) plan

Life insurance

Disability coverage

Paid time off

Holidays

Floating holidays

Online learning

Conference allowances

Work boot program

Team building

Job summary

TAS Environmental Services, LP is seeking an Operations Specialist to support daily operations, streamline billing processes, and ensure timely, accurate invoicing for customers in the Texas region.

The role emphasizes preparing detailed invoices, coordinating with drivers and technicians, and maintaining customer accounts to keep the business profitable while delivering premier customer service.

Qualifications

• High school diploma or GED required.
• Experience preparing detailed, multi-line invoices and handling billing or customer collections.
• Proficiency in Microsoft Excel and Outlook; Acumatica or other billing/ERP systems preferred.
• Basic knowledge of environmental services, industrial cleaning, waste management, or similar field-service industry preferred.

Responsibilities

• Prepare detailed customer invoices, verifying labor hours, equipment usage, materials, disposal charges, service rates, purchase orders, and supporting job records.
• Review job tickets, crew sheets, work orders, customer work authorizations, and field paperwork for accuracy; resolve missing or inconsistent details with supervisors, drivers, and technicians.
• Enter daily billing, follow customer-specific invoice formats and portal requirements, submit invoices on time, and complete month-end billing and reconciliation tasks.
• Maintain customer accounts and outstanding balances; make collection calls, send payment reminders, investigate billing questions, and coordinate payment follow-up with accounting.
• Create, enter, and track customer purchase orders, service orders, and work authorizations; issue vendor purchase orders and verify invoices against approved assignments.
• Coordinate branch activities by answering and routing calls, receiving customer service requests, relaying job information, and assisting with scheduling and dispatch as needed.
• Maintain crew sheets, equipment information, job documentation, customer records, and operational reports; scan, organize, and file records accurately.
• Communicate professionally with customers, vendors, branch managers, supervisors, drivers, and technicians to obtain information and resolve operational or billing concerns.
• Support office operations, including supplies, mail, meetings, equipment, vendor coordination, and general branch administrative needs.
• Work independently, prioritize completing assignments, follow written and verbal instructions, identify errors, and consistently meet deadlines.

Skills

Billing accuracy

Customer service

Communication

Office administration

Education

High school diploma or GED

Business or accounting preferred

Tools

Acumatica

Excel

Job description

TAS Environmental Services, LP is seeking an Operations Specialist to support daily operations, streamline billing processes, and ensure timely, accurate invoicing for customers in the Texas region.

The role emphasizes preparing detailed invoices, coordinating with drivers and technicians, and maintaining customer accounts to keep the business profitable while delivering premier customer service.