Entry-Level Operations & Facilities Assistant

Executive Director, Inc.; Milwaukee (WI); On-site; USD 36,000 - 42,000; Full time

Job summary

Executive Director, Inc. in Milwaukee, WI is seeking an Operations Assistant to support daily office facility operations and mailroom responsibilities. This full-time, non-exempt position works 37.5 hours per week and reports to the Mail Services and Operations Manager.

The role encompasses processing and metering outgoing mail, handling incoming courier parcels, restocking supplies, assisting with events, and maintaining overall office cleanliness. Remote work is not available.

Qualifications

• Office and Shipping/Mailing experience a plus.
• Excellent customer service and verbal communication skills are essential.

Responsibilities

• Morning start-up of Mail Services and Facilities equipment (shipping computers, postage machine, etc.).
• Process/metering of outgoing mail and sorting/delivering incoming mail.
• Record and deliver to staff all incoming courier parcels and ship back items from client meetings.
• Distribution of all incoming faxes to appropriate staff members.
• Restock fax, printer, and copy machine supplies and ensure good working order at various locations.
• Start up all coffee stations and maintain kitchen areas; inventory and order supplies bi-weekly.
• Assist with setup and cleanup for in-office events.
• Daily close-out of postage meter, Fed-Ex & UPS computers: Print reports.
• Assist staff with questions regarding mailing, rates, procedures and print requests.
• Inspect and replenish restroom supplies; notify cleaning company when needed.
• Provide daily assistance to Mail Services and Operations Manager with facility issues.

Skills

Attention to detail

Organization skills

Effective communication

Job description

Executive Director, Inc. in Milwaukee, WI is seeking an Operations Assistant to support daily office facility operations and mailroom responsibilities. This full-time, non-exempt position works 37.5 hours per week and reports to the Mail Services and Operations Manager.

The role encompasses processing and metering outgoing mail, handling incoming courier parcels, restocking supplies, assisting with events, and maintaining overall office cleanliness. Remote work is not available.