Milwaukee Office Ops Assistant, Mail & Facilities

Executive Director, Inc.; Milwaukee (WI); On-site; USD 32,000 - 42,000; Full time

Job summary

Executive Director, Inc. in Milwaukee, WI is seeking an entry-level Operations (Mail & Facilities) Assistant to support daily office operations and mailroom duties.

You will handle mail processing, package delivery coordination, basic facilities tasks, inventory supplies, and event setup. The role offers a full-time schedule in the downtown Milwaukee office with opportunities to learn mail and facility operations.

Qualifications

• Attention to detail, organization skills, effective communication skills.

Responsibilities

• Morning start-up of Mail Services and Facilities equipment; checking HVAC units, starting coffee stations, general security sweep of office.
• Process/metering of outgoing mail and sorting/delivering incoming mail.
• Record and deliver to staff all incoming courier parcels and ship back items from client meetings.
• Distribution of all incoming faxes to appropriate staff members.
• Restock fax, printer, and copy machine supplies and ensure good working order; notify if supplies are low or service is needed.
• Start up all coffee stations and clean up at end of day; inventory and order coffee supplies bi-weekly.
• Restock cutlery holders, cups, bowls, plates, condiments and other kitchen supplies.
• Assist with setup and cleanup for in-office special events.
• Clean out refrigerators weekly; ensure cleanliness of facilities.
• Daily close-out of postage meter, Fed-Ex & UPS computers; print reports and deposit outgoing mail.
• Assist staff with questions regarding mailing, rates, procedures and print requests.
• Inspect and replenish restroom supplies; notify cleaning company when supplies run low.
• Refill soap and hand sanitizer daily; assist with repairs and service calls as needed.
• Provide daily assistance to Mail Services and Operations Manager with all aspects of Mail Services and Facility issues.
• Assist with basic troubleshooting of onsite printers and vendor machines.
• Ensure and maintain overall office cleanliness; perform light maintenance and move office furniture as needed.
• Set-up and breakdown of conference room furniture; communicate with staff and building security.
• Other duties as assigned.

Skills

Attention to detail

Organization

Communication

Education

Office and Shipping/Mailing experience

Job description

Executive Director, Inc. in Milwaukee, WI is seeking an entry-level Operations (Mail & Facilities) Assistant to support daily office operations and mailroom duties.

You will handle mail processing, package delivery coordination, basic facilities tasks, inventory supplies, and event setup. The role offers a full-time schedule in the downtown Milwaukee office with opportunities to learn mail and facility operations.