Office Assistant

Mead & Hunt; Milwaukee (WI); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

401(k) plan

Employee assistance program

Job summary

A nationally recognized architectural firm located in Milwaukee is seeking a full-time Office Assistant. The role involves various administrative duties, including handling reception, maintaining office organization and supplies, and assisting with social events. The ideal candidate will possess exceptional organizational skills and a high school diploma or equivalent, aiming to provide excellent service within a collaborative environment. Benefits include comprehensive health insurance, paid time off, and a 401(k) plan.

Qualifications

• Minimum of high school diploma or GED equivalent, and 0-2 years of related experience.
• Ability to lift to 50 lbs.

Responsibilities

• Answer phones and greet visitors and guests.
• Maintain clean and professional lobby space and conference rooms.
• Assist with coordinating internal social events.
• Manage office supplies and routine maintenance of company vehicles.

Skills

Exceptional organizational abilities

Strong attention to detail

Proficiency with Microsoft Word

Proficiency with PowerPoint

Proficiency with Excel

Excellent verbal communication

Excellent written communication

Ability to work independently

Education

High school diploma or GED equivalent

Job description

At Mead & Hunt, people are at the heart of everything we do. Founded in 1900, we’ve grown into a nationally recognized architectural, engineering, planning, and construction services firm. Guided by our vision to shape the future while putting people first, we deliver innovative, cost‑effective solutions that strengthen communities. Joining our team means becoming part of a collaborative, forward‑thinking culture where your skills make a real impact.

Our Milwaukee office is seeking a full‑time Office Assistant who is personable, highly organized, and committed to providing excellent service. This role will handle reception and a variety of administrative duties to ensure smooth office operations.

Office Assistant Duties

• Answer Phones
• Greet Visitors and Guests
• Maintain clean and professional lobby space
• Stock and maintain all PPE for the office
• Send/Receive faxes
• Maintain organization, stocking and cleanliness of all conference rooms and kitchens, including cleanup after client meetings
• Maintain organization and cleanliness of supply room and all supply areas
• Stock copiers with paper daily, make sure extra paper on hand in all areas
• Prepare office space for new employees, including clean‑up of space stocking with new supplies, providing nameplate and welcome sign
• Assist with coordinating internal social events and activities
• Responsible for taking company vehicles in for service and routine maintenance
• Assist/order and set‑up of lunches/beverages for client/internal office meetings
• Scan files for filing
• Enter business cards into vision and creating v‑cards
• Complete special assignments, as needed
• Other duties as assigned

The Successful Candidate Will Have

• Minimum of high school diploma or GED equivalent, and 0-2 years of related experience
• Ability to lift to 50 lbs.

The Ideal Candidate Will Have All Of The Following

• Exceptional organizational abilities with strong attention to detail
• Flexibility and the willingness to assist with different assignments, as needed
• Proficiency with Microsoft Word, PowerPoint and Excel
• Ability to handle confidential information
• Exemplary interpersonal skills to positively interact with visitors, vendors and internal staff at all levels.
• Demonstrated ability to contribute as a reliable team member
• Excellent verbal and written communication skills
• Comfort in fast‑paced environments; ability to manage details and stay on top of multiple tasks, large and small, at once.
• High level of self‑motivation and strong initiative
• Ability to work independently with minimal supervision

This is an in‑office position with standard hours of 8 a.m.‑5 p.m., Monday through Friday, with occasional schedule flexibility required.

If you have strong communication and organizational skills, are someone who takes initiative, and can work well both independently and as part of a team, complete the online application process for this job posting at www.meadhunt.com/careers.

Mead & Hunt proudly offers medical, dental, and vision insurance, paid time off, paid sick leave, parental leave, a 401(k) plan with a generous company match, life and disability insurance, and an employee assistance program.

All qualified applicants will receive consideration for employment without regard to protected veteran status, disability, race, color, religion, sex, sexual orientation, gender identity, or national origin.