Facilities & Operations Coordinator

Mindlance, Inc.; Town of Middleton (WI); On-site; USD 35,000 - 45,000; Full time

Job summary

A national recruiting company is seeking a Facilities Assistant in Middleton, WI. The role involves supporting office operations, managing building maintenance, and ensuring compliance with safety regulations. Ideal candidates will have experience with shipping services, general maintenance, and possess good judgment. Responsibilities include handling office details, inspecting facilities, and managing inventory. A high school diploma and relevant experience are required. This is an excellent opportunity for individuals with a passion for maintaining operational efficiency.

Qualifications

• 2 years of office operations or general work experience.
• Experience with light general building maintenance.
• Familiarity with OSHA Regulations/safety compliance.

Responsibilities

• Supports flow of office materials for all employees.
• Handles office details not specific to any other department.
• Completes scheduled building and vehicle maintenance tasks.
• Inspects assigned facilities regularly and performs maintenance.

Skills

Knowledge of shipping service operations and software (ie: FedEx, UPS, etc)

General knowledge of building and maintenance

Working knowledge of OSHA safety standards

Basic understanding of security systems

Maturity and good judgment

Education

High school diploma or equivalent

Job description

Mindlance is a national recruiting company which partners with many of the leading employers in the Life Sciences, IT, and Financial Services sectors, feel free to check us out at http://www.mindlance.com.

Job Description

The Facilities Assistant provides support for all employees regarding flow of office materials. Handles all office details not specific to any other department. Completes all scheduled or assigned building and vehicle maintenance tasks, as well as internal office furniture moves. Based on business needs also handles receivables. Responsibilities include: Maintains building operations pertaining to maintenance issues Distributes incoming packages and oversees outgoing packages and mail Inspects assigned facilities regularly and performs required maintenance tasks to keep facility clean and orderly Maintains inventory of all supplies Handles all building security issues and maintains access system Ensures all O.S.H.A. guidelines and requirements are adequately being met Manages all company vehicles and the transportation of people and items Moves furniture and equipment when needed Responds to facility-related emergencies when assigned Education and Experience: High school diploma or equivalent 2 years of office operations or general work experience. May include light general building maintenance, shipping systems operations, OSHA Regulations/safety compliance and mailroom experience Knowledge, Skills and Abilities: Knowledge of shipping service operations and software (ie: FedEx, UPS, etc) General knowledge of building and maintenance (electrical, plumbing, HVAC and construction codes) Working knowledge of OSHA safety standards and requirements, fire code restrictions and ADA (Americans with Disabilities Act) specifications Basic understanding of security systems and how they operate Maturity and good judgment

Qualifications

candidates have shipping/receiving experience--computer skills, prior FedEx/UPS system experience a plus.

Additional Information

UPDATES FROM THE HIRING MANAGER: The manager states that he definitely needs resumes with more finance experience and less technical experience. Please make a note of this. Thanks

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