Entry-Level Office Coordinator, Assistive Care

bayada; Westfield (NJ); On-site; USD 22,000 - 25,000; Part time

Job summary

BAYADA Home Health Care is seeking an Administrative Coordinator for our Assistive Care offices in Westfield and Livingston, NJ. This hourly role supports client service, caregiver support, and office growth with a warm, organized environment.

Responsibilities include answering phones, welcoming clients, coordinating front desk tasks, and maintaining records. This role emphasizes professionalism, attention to detail, and teamwork within BAYADA’s mission-driven culture.

Qualifications

• High school diploma or equivalent.
• Strong phone presence and interpersonal skills.
• Excellent attention to detail, organization, and follow-through.
• Comfort using computers and learning office systems.
• Ability to manage multiple tasks while maintaining professionalism and accuracy.
• Genuine desire to support a caring, service-oriented team environment.

Responsibilities

• Answer phones, take messages, and support incoming communication with a calm, friendly, and professional presence.
• Welcome clients, families, employees, and visitors and help create a warm first impression of the office.
• Support front desk coverage and daily office flow.
• Prepare outgoing mail, information packets, and routine correspondence as needed.
• Maintain filing, forms, and general office organization.
• Support data entry and administrative recordkeeping.
• Monitor office supply levels and help coordinate orders for approval.
• Help maintain shared office spaces, including reception and conference areas.
• Assist with routine administrative tasks that support office managers and day-to-day operations.
• Provide dependable administrative support while adapting to changing priorities and office needs.
• Demonstrate professionalism, attention to detail, and alignment with The BAYADA Way in all interactions.

Skills

Phone presence

Interpersonal skills

Attention to detail

Organization

Multitasking

Care team support

Education

High school diploma or equivalent

Tools

Office software

Job description

BAYADA Home Health Care is seeking an Administrative Coordinator for our Assistive Care offices in Westfield and Livingston, NJ. This hourly role supports client service, caregiver support, and office growth with a warm, organized environment.

Responsibilities include answering phones, welcoming clients, coordinating front desk tasks, and maintaining records. This role emphasizes professionalism, attention to detail, and teamwork within BAYADA’s mission-driven culture.