Administrative Coordinator

bayada home health care; Westfield (NJ); On-site; USD 22,000 - 25,000; Part time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Employer-paid life insurance

Employee Assistance Program

Voluntary benefits

Job summary

BAYADA Home Health Care in Westfield, NJ is seeking a part-time Administrative Coordinator for our Assistive Care office. The role focuses on warm client service, organized office operations, and reliable administrative support to help caregivers and the team.

This position emphasizes professionalism, attention to detail, and a compassionate, service-oriented approach. Responsibilities include front desk coverage, communications, filing, data entry, and maintaining a smooth daily office flow,

Qualifications

• Must have a high school diploma or equivalent.
• Strong phone presence and interpersonal skills are required.
• Excellent attention to detail, organization, and follow-through are essential.
• Comfort using computers and learning office systems is expected.
• Ability to manage multiple tasks while maintaining professionalism and accuracy.
• Genuine desire to support a caring, service-oriented team environment.

Responsibilities

• Answer phones, take messages, and support incoming communication.
• Welcome clients, families, employees, and visitors with a warm, professional presence.
• Support front desk coverage and daily office flow.
• Prepare outgoing mail, packets, and routine correspondence.
• Maintain filing, forms, and general office organization.
• Support data entry and administrative recordkeeping.
• Monitor office supplies and coordinate orders for approval.
• Help maintain reception and conference areas.
• Assist with routine administrative tasks to support office managers.
• Provide dependable administrative support while adapting to changing priorities.
• Demonstrate professionalism and align with BAYADA Way in all interactions.

Skills

Phone presence

Attention to detail

Organization

Computer skills

Multitasking

Customer service mindset

Education

High school diploma or equivalent

Job description

Administrative Coordinator – Assistive Care

Salary: $16-$18/hr

BAYADA Home Health Care is seeking a part-time Administrative Coordinator for our Assistive Care office in Westfield, NJ.

If you are looking for an opportunity to support a mission-driven office and help create a warm, organized, and welcoming experience for clients, families, employees, and visitors, this could be the right role for you. The Administrative Coordinator plays an important support role in the office by handling key administrative tasks that help the team stay focused on client service, caregiver support, and office growth.

Responsibilities for an Administrative Coordinator

• Answer phones, take messages, and support incoming communication with a calm, friendly, and professional presence.
• Welcome clients, families, employees, and visitors and help create a warm first impression of the office.
• Support front desk coverage and daily office flow.
• Prepare outgoing mail, information packets, and routine correspondence as needed.
• Maintain filing, forms, and general office organization.
• Support data entry and administrative recordkeeping.
• Monitor office supply levels and help coordinate orders for approval.
• Help maintain shared office spaces, including reception and conference areas.
• Assist with routine administrative tasks that support office managers and day-to-day operations.
• Provide dependable administrative support while adapting to changing priorities and office needs.
• Demonstrate professionalism, attention to detail, and alignment with The BAYADA Way in all interactions.

Qualifications for an Administrative Coordinator

Required

• High school diploma or equivalent.
• Strong phone presence and interpersonal skills.
• Excellent attention to detail, organization, and follow-through.
• Comfort using computers and learning office systems.
• Ability to manage multiple tasks while maintaining professionalism and accuracy.
• Genuine desire to support a caring, service-oriented team environment.

Preferred

• Previous administrative, receptionist, front desk, or office support experience.
• Experience in healthcare, home care, or another fast-paced service environment.
• Experience with data entry, filing, and general office coordination.

Schedule and Work Environment

• Part-time role.
• Monday through Friday schedule.
• Primarily office-based role.

Benefits

BAYADA Home Health Care offers a competitive benefits package for eligible employees, which may include:

• Medical, dental, and vision coverage.
• Employer-paid life insurance.
• Employee Assistance Program.
• Additional voluntary benefits and support resources.

Learn more about benefits: BAYADA Benefits

Join BAYADA

At BAYADA, we believe our clients and their families deserve care delivered with compassion, excellence, and reliability. As an Administrative Coordinator, your work helps create the structure and support that allows our teams to serve others well every day.

As an accredited, regulated, certified, and licensed home health care provider, BAYADA complies with all state/local mandates.

BAYADA is celebrating 50 years of compassion, excellence, and reliability. Learn more about our 50th anniversary celebration and how you can join in here.

BAYADA Home Health Care, Inc., and its associated entities and joint venture partners, are Equal Opportunity Employers. All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, age, disability, pregnancy or maternity, sexual orientation, gender identity, citizenship status, military status, or any other similarly protected status in accordance with federal, state and local laws. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.