Entry- Level, Administrative Coordinator

bayada home health care; Westfield (NJ); On-site; USD 22,000 - 25,000; Full time

Job summary

BAYADA Home Health Care in Westfield, NJ and Livingston, NJ is seeking an Administrative Coordinator to support our Assistive Care offices. This hourly role focuses on front desk operations, communications, and organized office flow to keep client service and caregiver support running smoothly.

You will welcome clients and visitors, handle mail and filing, assist with data entry, and help maintain a welcoming, mission-driven environment aligned with The BAYADA Way.

Qualifications

• High school diploma or equivalent.
• Strong phone presence and interpersonal skills.
• Excellent attention to detail, organization, and follow-through.
• Comfort using computers and learning office systems.
• Ability to manage multiple tasks with professionalism and accuracy.
• Genuine desire to support a caring, service-oriented team.

Responsibilities

• Answer phones, take messages, and support incoming communication.
• Welcome clients, families, employees, and visitors and help create a warm first impression of the office.
• Support front desk coverage and daily office flow.
• Prepare outgoing mail, information packets, and routine correspondence as needed.
• Maintain filing, forms, and general office organization.
• Support data entry and administrative recordkeeping.
• Monitor office supply levels and help coordinate orders for approval.
• Help maintain shared office spaces, including reception and conference areas.
• Assist with routine administrative tasks that support office managers and day-to-day operations.
• Provide dependable administrative support while adapting to changing priorities and office needs.
• Demonstrate professionalism, attention to detail, and alignment with The BAYADA Way in all interactions.

Skills

Phone presence

Attention to detail

Organization

Computer proficiency

Multitasking

Service-oriented

Education

High school diploma or equivalent

Job description

Administrative Coordinator – Assistive Care

Salary: $16-$18/hr | Hourly role |

BAYADA Home Health Care is seeking Administrative Coordinator for our Assistive Care office in Westfield, NJ and Livingston, NJ. This position will be supporting both offices.

If you are looking for an opportunity to support a mission-driven office and help create a warm, organized, and welcoming experience for clients, families, employees, and visitors, this could be the right role for you. The Administrative Coordinator plays an important support role in the office by handling key administrative tasks that help the team stay focused on client service, caregiver support, and office growth.

Responsibilities for an Administrative Coordinator

• Answer phones, take messages, and support incoming communication with a calm, friendly, and professional presence.
• Welcome clients, families, employees, and visitors and help create a warm first impression of the office.
• Support front desk coverage and daily office flow.
• Prepare outgoing mail, information packets, and routine correspondence as needed.
• Maintain filing, forms, and general office organization.
• Support data entry and administrative recordkeeping.
• Monitor office supply levels and help coordinate orders for approval.
• Help maintain shared office spaces, including reception and conference areas.
• Assist with routine administrative tasks that support office managers and day-to-day operations.
• Provide dependable administrative support while adapting to changing priorities and office needs.
• Demonstrate professionalism, attention to detail, and alignment with The BAYADA Way in all interactions.

Qualifications for an Administrative Coordinator

Required

• High school diploma or equivalent.
• Strong phone presence and interpersonal skills.
• Excellent attention to detail, organization, and follow-through.
• Comfort using computers and learning office systems.
• Ability to manage multiple tasks while maintaining professionalism and accuracy.
• Genuine desire to support a caring, service-oriented team environment.

Preferred

• Previous administrative, receptionist, front desk, or office support experience.
• Experience in healthcare, home care, or another fast-paced service environment.
• Experience with data entry, filing, and general office coordination.

Schedule and Work Environment

• Monday through Friday schedule.
• Primarily office-based role.
• Westfield, NJ and Livingston, NJ. This position will be supporting both offices.

Benefits

Learn more about benefits: BAYADA Benefits

Join BAYADA

At BAYADA, we believe our clients and their families deserve care delivered with compassion, excellence, and reliability. As an Administrative Coordinator, your work helps create the structure and support that allows our teams to serve others well every day.

#LIRX

As an accredited, regulated, certified, and licensed home health care provider, BAYADA complies with all state/local mandates.

BAYADA Home Health Care, Inc., and its associated entities and joint venture partners, are Equal Opportunity Employers. All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, age, disability, pregnancy or maternity, sexual orientation, gender identity, citizenship status, military status, or any other similarly protected status in accordance with federal, state and local laws. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.

BAYADA is celebrating 50 years of compassion, excellence, and reliability. Learn more about our 50th anniversary celebration and how you can join in here.