Entry-Level Office Assistant

USA TODAY Co., Inc.; Green Bay (WI); On-site; USD 21,000 - 22,000; Full time

Benefits offered by this job

Health, Dental & Vision coverage

401(k) with company match

Paid Time Off

Company holidays

Training and development opportunities

A supportive team environment

Job summary

USA TODAY Co., Inc. is seeking an Entry-Level Office Assistant – Public Notices in Green Bay, WI to help keep notices organized and deadlines met. The role is in-office, Mon-Fri, 8:00 AM–5:00 PM, with training provided.

You’ll answer inquiries by phone and email, enter data into systems, review notices for accuracy, and coordinate with teams. No specialized degree required; dependable, computer-literate candidates who enjoy detail work fit well and can grow with us.

Qualifications

• No office background or notary experience required.
• Willing to learn and dependable with computer use.

Responsibilities

• Answering customer and sales representative questions by phone and email
• Entering information into computer systems and processing public notices
• Reviewing notices and proofs to make sure information is accurate
• Keeping track of deadlines and making sure notices are completed on time
• Helping resolve questions and working with other teams when needed
• Learning our systems and processes with support and hands‑on training

Skills

Customer service

Attention to detail

Clear communication

Job description

USA TODAY Co., Inc. is a diversified media company with expansive reach at the national and local level dedicated to empowering and enriching communities. We seek to inspire, inform, and connect audiences as a sustainable, growth focused media and digital marketing solutions company. Through our trusted brands, including the USA TODAY NETWORK, comprised of the national publication, USA TODAY, and local media organizations, including our network of local properties, in the United States, and Newsquest, a wholly-owned subsidiary operating in the United Kingdom, we provide essential journalism, local content, and digital experiences to audiences and businesses. We deliver high-quality, trusted content with a commitment to balanced, unbiased journalism where and when consumers want to engage. Our digital marketing solutions brand, LocaliQ, supports small and medium-sized businesses with innovative digital marketing products and solutions.

USA TODAY Co. open roles are featured on various external job boards. When applying to a position at USA TODAY Co., you should be completing an application on USA TODAY Co. Careers via Dayforce. Job postings directing you to complete an application on other external sites may not be valid. If you are a California resident, you acknowledge that by applying for a job with us, this California Job Applicant Privacy Notice will apply to our collection, use, and disclosure of your personal information. To connect with us, visit www.usatodayco.com

Entry-Level Office Assistant – Public Notices

Location: Green Bay, WI – Green Bay Press‑Gazette

Schedule: Monday–Friday, 8:00 AM–5:00 PM

Pay: $15.73/hour

Work Arrangement: In‑office – off N. Broadway

What Your Day Could Look Like

You’ll help keep things organized and moving throughout the day. Your responsibilities will include:

• Answering customer and sales representative questions by phone and email
• Entering information into computer systems and processing public notices
• Reviewing notices and proofs to make sure information is accurate
• Keeping track of deadlines and making sure notices are completed on time
• Helping resolve questions and working with other teams when needed
• Learning our systems and processes with support and hands‑on training

You’ll have a variety of tasks to work through, but you won’t need to walk in knowing how everything works. We’ll help you get comfortable with the job.

What You Bring

You don’t need an office background, a specialized degree, or public‑notice experience to apply.

We’re looking for someone who is dependable, comfortable using a computer, and willing to learn.

You Might Be a Great Fit If

• Enjoy helping customers and working with people
• Are comfortable using a computer and learning new programs
• Pay attention to details and take pride in getting things right
• Can stay organized and keep track of a few things at once
• Communicate clearly and professionally
• Show up, follow through, and can be counted on

Have you worked in retail, restaurants, hospitality, a call center, reception, or customer service? Those experiences can translate well into this role.

Maybe you’re looking for your first office job, returning to the workforce, or simply ready for a different kind of workday. You don’t have to check every box to be considered. We’ll train you on public notices, our systems, and the day‑to‑day responsibilities. Notary experience isn’t required, and we can assist with becoming a notary if needed.

A Workday You Can Plan Around

Imagine having your evenings and weekends back.

This is a Monday–Friday, 8:00 AM–5:00 PM office position in Green Bay. You’ll work with a supportive team, receive training, and have the opportunity to build practical administrative and computer skills you can carry into future roles.

You’ll Also Have Access To

• Health, Dental & Vision coverage
• 401(k) with company match
• Paid Time Off
• Company holidays
• Training and development opportunities
• A supportive team environment

The hourly rate for this role will range between $15.00 and $16.00. Variable incentive compensation, including commissions, is not reflected in these figures and based on the role, may be applicable. Exact compensation may vary based on skills, experience, education level, location, and union representation, if applicable.

USA TODAY Co., Inc. is a proud equal opportunity employer committed to building and maintaining a diverse workforce. As such, we will consider all qualified applicants for employment and do not discriminate in connection with employment decisions on the basis of an applicant or employee’s race, color, national origin, ethnicity, ancestry, citizenship status, sex, gender, gender identity, gender expression, religion, age, marital status, personal appearance (including height and weight), sexual orientation, family responsibilities, physical or mental disability, medical condition, pregnancy status (including childbirth, breastfeeding or related medical conditions), education, genetic characteristics or information, political affiliation, military or veteran status or other classifications protected by applicable federal, state and local laws in the jurisdictions where USA TODAY Co. employs employees. In addition, USA TODAY Co., Inc. will provide applicants who require a reasonable accommodation, as a result of an applicant’s disability or religion, to complete this employment application and/or any other process in connection with an individual’s application for employment with USA TODAY Co., Inc. Applicants who require such accommodation should contact USA TODAY Co., Inc.’s Recruitment Department at [e-mail]. Applicants must be authorized to work in the applicable location. Applications from outside these regions will be removed from our system after submission.