Entry Level Office Admin

USA TODAY Co., Inc.; Green Bay (WI); On-site; USD 21,000 - 22,000; Full time

Benefits offered by this job

Health, Dental & Vision coverage

401(k) with company match

Paid Time Off

Company holidays

Training and development opportunities

A supportive team environment

Job summary

USA TODAY Co., Inc. is hiring an Office Administrator – Public Notices in Green Bay, WI to support our Local media team. This in-office role runs Monday–Friday, 8:00 AM–5:00 PM, with an emphasis on accurate data entry, customer assistance, and processing public notices.

You will learn our systems, support sales and internal departments, and grow administrative and computer-based skills in a steady, routine office environment.

Qualifications

• Demonstrated people skills from retail, food service, hospitality, call centers or similar fast-paced settings.
• Willingness to learn administrative and computer-based processes.
• Experience with customer-facing roles is a plus but not required.

Responsibilities

• Assist customers and sales reps with public notice questions.
• Handle incoming calls and emails.
• Enter and update information in computer systems.
• Review notices and proofs for accuracy.
• Process public notices and advertisements.
• Track deadlines and keep work moving on schedule.
• Collaborate with internal teams to resolve questions.
• Learn new systems through hands-on training.

Skills

People skills

Customer service

Fast-paced environments

Reliability

Detail oriented

Strong communication

Job description

USA TODAY Co., Inc. is a diversified media company with expansive reach at the national and local level dedicated to empowering and enriching communities. We seek to inspire, inform, and connect audiences as a sustainable, growth focused media and digital marketing solutions company. Through our trusted brands, including the USA TODAY NETWORK, comprised of the national publication, USA TODAY, and local media organizations, including our network of local properties, in the United States, and Newsquest, a wholly-owned subsidiary operating in the United Kingdom, we provide essential journalism, local content, and digital experiences to audiences and businesses. We deliver high-quality, trusted content with a commitment to balanced, unbiased journalism, where and when consumers want to engage. Our digital marketing solutions brand, LocaliQ, supports small and medium-sized businesses with innovative digital marketing products and solutions.

Office Administrator – "Public Notice Advisor"

Location: Green Bay, WI – Green Bay Press-Gazette

Schedule: Monday–Friday, 8:00 AM–5:00 PM

Pay: $15.73/hour

Work Arrangement: In‑office – off N. Broadway

Looking for a Monday–Friday Job With a More Consistent Routine?

If you've built strong people skills in retail, restaurants, hospitality, customer service, call centers, or another fast‑paced environment, you may already have many of the skills you need to succeed in an office.

LocaliQ/USA TODAY is hiring an Office Administrator – Public Notices to join our Green Bay team. This is a great opportunity to take the skills you've developed in a customer‑facing environment and put them to work in a Monday–Friday office setting while learning new administrative and computer‑based skills along the way.

What You'll Be Doing

Your day will include a variety of administrative and customer‑focused responsibilities, such as:

• Assisting customers and sales representatives with public notice questions
• Handling incoming phone calls and emails
• Entering and updating information in computer systems
• Reviewing notices and proofs to ensure information is accurate
• Processing public notices and advertisements
• Managing deadlines and keeping work moving on schedule
• Partnering with internal teams to answer questions and resolve issues
• Learning and using new systems and processes through hands‑on training

You don't have to know everything coming in the door. Reliability, attention to detail, organization, and a willingness to learn are what matter most.

What We're Looking For

You don't need a long administrative background or a resume filled with office experience.

We're Looking For Someone Who

• Is dependable and follows through on their work
• Enjoys working with and helping others
• Is comfortable working with computers and learning new systems
• Has strong attention to detail
• Can prioritize and stay organized throughout the day
• Communicates clearly and professionally
• Is willing to learn new processes and responsibilities
• Cares about getting the details right

Experience in retail, restaurants, hospitality, call centers, reception, customer service, or other fast‑paced, people‑focused environments can be a great fit for this role.

Previous office or public‑notice experience is not required. We’ll provide training on our systems, processes, and responsibilities.

And if you don't have notary experience, that's okay too — we can assist with becoming a notary if needed.

Build Your Office Experience

This could be a great next step if you're ready to move from an unpredictable customer‑facing environment into a steady Monday–Friday office role.

You'll have the opportunity to build experience in administration, customer service, computer systems, and office operations while working alongside a supportive team.

You’ll Also Have Access To

• Health, Dental & Vision coverage
• 401(k) with company match
• Paid Time Off
• Company holidays
• Training and development opportunities
• A supportive team environment

The hourly rate for this role will range between $15.00 and $16.00. Variable incentive compensation, including commissions, is not reflected in these figures and based on the role, may be applicable. Exact compensation may vary based on skills, experience, education level, location, and union representation, if applicable

USA TODAY Co., Inc. is a proud equal opportunity employer committed to building and maintaining a diverse workforce. As such, we will consider all qualified applicants for employment and do not discriminate in connection with employment decisions on the basis of an applicant or employee’s race, color, national origin, ethnicity, ancestry, citizenship status, sex, gender, gender identity, gender expression, religion, age, marital status, personal appearance (including height and weight), sexual orientation, family responsibilities, physical or mental disability, medical condition, pregnancy status (including childbirth, breastfeeding or related medical conditions), education, genetic characteristics or information, political affiliation, military or veteran status or other classifications protected by applicable federal, state and local laws in the jurisdictions where USA TODAY Co. employs employees. In addition, USA TODAY Co., Inc. will provide applicants who require a reasonable accommodation, as a result of an applicant’s disability or religion, to complete this employment application and/or any other process in connection with an individuals’ application for employment with USA TODAY Co., Inc. Applicants must be authorized to work in the applicable location. Applications from outside these regions will be removed from our system after submission.