Entry-Level Healthcare Administrative Assistant (Scheduling & Support)

ABA Centers of Puerto Rico; San Juan (PR); On-site; USD 28,000 - 38,000; Full time

Benefits offered by this job

21 paid days off (vacation + holidays)

Flexible Spending Account (FSA)

Health Savings Account (HSA) options

Medical, dental, vision insurance

401(k) with employer match

Employee discounts & wellness benefits

Job summary

ABA Centers of Puerto Rico in San Juan, PR is seeking an Administrative Assistant to join our fast-growing healthcare team. The role centers on client reception, scheduling entry, and clerical support to keep operations moving smoothly in a pediatric ABA setting.

The ideal candidate will have a high school diploma or GED, strong computer skills, and the ability to manage multiple priorities while communicating warmly with families and staff in a fast-paced environment.

Qualifications

• High school diploma or GED required.
• Experience in administrative, healthcare, education, customer service, or ABA preferred.
• Organized, dependable, and detail-oriented.
• Warm, professional communicator with families and employees.
• Able to manage multiple priorities in a fast-paced environment.
• Strong computer skills and willingness to learn new systems.

Responsibilities

• Serve as primary point of contact for caregivers regarding scheduling updates.
• Communicate with caregivers via phone, email, and text to resolve scheduling needs.
• Notify families and staff of schedule changes to maintain continuity of care.
• Maintain and update daily client schedules in ABA Connect.
• Follow up with families regarding payments and checks.
• Provide day-to-day administrative support for the center.

Skills

Communication skills

Multitasking

Time management

Detail oriented

Organized

Customer service

Education

High school diploma or GED

Job description

ABA Centers of Puerto Rico in San Juan, PR is seeking an Administrative Assistant to join our fast-growing healthcare team. The role centers on client reception, scheduling entry, and clerical support to keep operations moving smoothly in a pediatric ABA setting.

The ideal candidate will have a high school diploma or GED, strong computer skills, and the ability to manage multiple priorities while communicating warmly with families and staff in a fast-paced environment.