Entry-Level Document Control Coordinator (Infra)

hntb; Blue Ash (OH); On-site; USD 59,000 - 89,000; Full time

Job summary

HNTB is seeking a document controls professional for its Blue Ash, OH operations. You will administer the collection, publication, storage, and retrieval of project documents to ensure control and availability for site personnel.

You will also define the document controls strategy and workflows, manage version control and archiving, maintain electronic records, and support audits. Associate's degree required or equivalent experience; visa sponsorship is not available.

Qualifications

• Must be detail-oriented and able to think in a structured, methodical way.
• Ability to work with document controls principles and lifecycle management.
• Includes basic document management tasks and record retention practices.

Responsibilities

• Administers collection, authorization, publication, storage, retrieval and retention of documents for site personnel.
• Manages document controls strategy, systems, policies, and procedures including authoring, approval, publishing, version control and archiving.
• Maintains electronic project record files; copies/scans documents for distribution and storage.
• Prepares records for inactive storage per Records Retention Schedule.
• Supports regular audits of document control processes and procedures.
• May assist in providing training on document control and record retention policies and project management system use.
• Performs other duties as assigned.

Skills

Detail oriented

Systematic thinking

Document management

Attention to project docs

Education

Associate's degree in relevant field

Job description

HNTB is seeking a document controls professional for its Blue Ash, OH operations. You will administer the collection, publication, storage, and retrieval of project documents to ensure control and availability for site personnel.

You will also define the document controls strategy and workflows, manage version control and archiving, maintain electronic records, and support audits. Associate's degree required or equivalent experience; visa sponsorship is not available.