Document Controls Specialist I

HNTB Corporation; Blue Ash (OH); On-site; USD 59,000 - 89,000; Full time

Job summary

HNTB Corporation in Blue Ash, OH is seeking a detail-oriented document control specialist to administer the lifecycle of engineering and construction documents. You will define standards, manage authoring, publication, storage, and retrieval, and support audits in a collaborative employee-owned environment.

Qualifications include an Associate's degree or a high school diploma with 2 years of document control experience, plus the ability to think in a structured way and learn the industry.

Qualifications

• Associate's degree in relevant field, or In lieu of degree, High School Diploma/GED or equivalent and 2 years document control/document management functions and/or technical administrative support experience
• Ability to think in a detailed and structured way
• Ability to be systematic and learn the industry being supported.

Responsibilities

• Administers the collection, authorization, publication, storage, retrieval and retention of documents to ensure control and availability of documentation to site personnel.
• Administers the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.
• Maintains the electronic project record files.
• Copies and scans documents as needed to perform distribution and storage duties.
• Prepares records for inactive storage according to the Records Retention Schedule.
• Supports regular audits of document control processes and procedures.
• May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use.
• Performs other duties as assigned.

Skills

Detailed thinking

Systematic approach

Education

Associate's degree or equivalent

High School Diploma/GED with 2 years document control experience

Job description

What We're Looking For At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners. This opportunity entails being responsible for performing routine document controls assignments requiring basic knowledge of document controls principles. Administers the document lifecycle for engineering and construction documents. Defines standards and workflows for document management as well as leads the collection, authoring, publication, storage and retrieval of documents.

What You'll Do

• Administers the collection, authorization, publication, storage, retrieval and retention of documents to ensure control and availability of documentation to site personnel.
• Administers the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.
• Maintains the electronic project record files.
• Copies and scans documents as needed to perform distribution and storage duties.
• Prepares records for inactive storage according to the Records Retention Schedule.
• Supports regular audits of document control processes and procedures.
• May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use.
• Performs other duties as assigned.

What You'll Need

• Associate's degree in relevant field, or In lieu of degree, High School Diploma/GED or equivalent and 2 years document control/document management functions and/or technical administrative support experience

What You'll Bring

• Ability to think in a detailed and structured way
• Ability to be systematic and learn the industry being supported.

Locations: Blue Ash, OH (Cincinnati).

The approximate pay range for Ohio is $59,361.65 - $89,042.48.

Visa sponsorship is not available for this position.

At HNTB, we are harnessing the power of collaboration and innovation to establish a new vision for the future of mobility across our country. You don't have to look far to see our impact. For more than a century, HNTB's spark has connected people and places, expanded opportunity, and left a lasting impact on our communities. Our culture of integrity and inclusion, combined with groundbreaking solutions, has affirmed our reputation and positioned our firm as the industry leader in delivering extraordinary value. When you join HNTB, you are joining an employee-owned firm founded on the values of integrity, collaboration, personal accountability, respect for others, and the development of all employees. We are committed to the continual improvement of an inclusive workplace. We encourage our employees to bring their whole and authentic selves to work, provide them a meaningful welcoming environment where they are valued, celebrated and respected. Diversity of thought and unique perspectives drives innovation, engagement and retention, which makes HNTB better and brings value to our clients and our communities.

Equal Opportunity Employer HNTB is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other status protected by law. We will provide reasonable accommodations for qualified individuals with a disability where appropriate.

Work Authorization In compliance with the Immigration Reform and Control Act of 1986, we will only employ qualified individuals legally authorized to work in the United States (if the position is or will be one which is subject to U.S. law). Verification of employment eligibility will be required. HNTB participates in E-Verify Know your rights: Right to Work