Document Controls Specialist II

HNTB Corporation; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading infrastructure solutions company is seeking a Document Control Specialist in Miami, FL. The role involves administering the document lifecycle for engineering and construction documents, defining workflows, and ensuring document availability for site personnel. Candidates should have an Associate's degree and 3 years of experience or 5 years of related experience. Preferred qualifications include knowledge of engineering document control systems. This is a full-time position in the Project Controls Group.

Qualifications

• Experience in administering document controls and processes.
• Ability to manage document lifecycle for engineering and construction documents.
• Familiarity with auditing document controls processes.

Responsibilities

• Administer document collection and retention processes.
• Define workflows and standards for document handling.
• Maintain electronic project records and facilitate access for personnel.

Skills

Document control management

Technical administrative support

Project controls experience

Education

Associate's degree in relevant field

5 years experience in lieu of degree

Tools

Engineering document control management systems

Job description

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails being responsible for administering the document lifecycle for engineering and construction documents. Responsible for defining standards and workflows for documents. Administers the collection, authorization, publication, storage and retrieval of documents. Manages document processes and systems to ensure control and availability.

What You'll Do

• Administer the collection, authorization, publication, storage, retrieval and retention of documents to ensure control and availability of documentation to site personnel.
• Administer the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.
• Maintain the electronic project record files. Copy and scan documents as needed to perform distribution and storage duties.
• Prepare records for inactive storage according to the Records Retention Schedule.
• May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use.
• Perform and/or support regular audits of document controls processes and procedures.
• Perform other duties as assigned.

What You'll Need

• Associate's degree in relevant field and 3 years of relevant experience, or
• In lieu of degree, 5 years project controls, document control, and/or technical administrative support experience.

What We Prefer

• Knowledge and experience with engineering document control management systems.
• CSI Construction Documents Technologist (CDT) or equivalent.

Click here for benefits information: HNTB Total Rewards.

Equal Opportunity Employer/Disability/Veteran.

Visa sponsorship is not available for this position.

Locations: Miami, FL.

Job Type: Regular.

Full/Part Time: Full time.

Job Category: Project Controls Group.

ReqID: R-28814.