Document Control Specialist

HNTB; Columbus (OH); On-site; USD 59,361 - 89,042; Full time

Job summary

A national infrastructure firm is seeking a Document Control Specialist to manage project documentation and record retention processes. The ideal candidate will have an Associate’s degree or equivalent experience with 2 years in document control functions. This role requires attention to detail and systematic thinking. It offers competitive compensation within a pay range of $59,361.65 - $89,042.48 in Ohio and full-time employment.

Qualifications

• 2 years experience in document control functions and/or technical administrative support.
• Ability to think in a detailed and structured way.
• Knowledge of engineering document management systems preferred.

Responsibilities

• Administer the collection, authorization, publication, and storage of documents.
• Maintain electronic project record files and prepare records for storage.
• Support regular audits of document control processes.

Skills

Document control management

Attention to detail

Communication skills

Education

Associate’s degree in relevant field

High School Diploma/GED with 2 years experience

Tools

Engineering document control management systems

Job description

What We’re Looking For At HNTB you can build a career that matters while creating communities that affect all of us. For more than a century we deliver solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth it is an exciting time to join our team of employee‑owners.

• Administers the collection, authorization, publication, storage, retrieval and retention of documents to ensure control and availability of documentation to site personnel.
• Administers the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.
• Maintains the electronic project record files. Copies and scans documents as needed to perform distribution and storage duties.
• Prepares records for inactive storage according to the Records Retention Schedule.
• Supports regular audits of document control processes and procedures.
• May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use.
• Performs other duties as assigned.

What You’ll Need

• Associate’s degree in relevant field, or
• In lieu of degree, High School Diploma/GED or equivalent and 2 years document control/document management functions and/or technical administrative support experience.

What You’ll Bring

• Ability to think in a detailed and structured way.
• Ability to be systematic and learn the industry being supported.

What We Prefer

• Knowledge and experience with engineering document control management systems.
• CSI Construction Documents Technologist (CDT) or equivalent.

Click here for benefits information: HNTB Total Rewards

Click here to learn more about Equal Opportunity Employer/Disability/Veteran

Visa sponsorship is not available for this position.

Locations: Blue Ash, OH (Cincinnati), Cleveland, OH, Columbus, OH

The approximate pay range for Ohio is $59,361.65 - $89,042.48. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual’s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.

Job Type: Regular
Full/Part Time: Full time
Job Category: Project Controls Group
ReqID: R-28265