Document Controls Specialist I

hntb; Blue Ash (OH); On-site; USD 59,000 - 89,000; Full time

Job summary

HNTB is seeking a document controls professional for its Blue Ash, OH operations. You will administer the collection, publication, storage, and retrieval of project documents to ensure control and availability for site personnel.

You will also define the document controls strategy and workflows, manage version control and archiving, maintain electronic records, and support audits. Associate's degree required or equivalent experience; visa sponsorship is not available.

Qualifications

• Must be detail-oriented and able to think in a structured, methodical way.
• Ability to work with document controls principles and lifecycle management.
• Includes basic document management tasks and record retention practices.

Responsibilities

• Administers collection, authorization, publication, storage, retrieval and retention of documents for site personnel.
• Manages document controls strategy, systems, policies, and procedures including authoring, approval, publishing, version control and archiving.
• Maintains electronic project record files; copies/scans documents for distribution and storage.
• Prepares records for inactive storage per Records Retention Schedule.
• Supports regular audits of document control processes and procedures.
• May assist in providing training on document control and record retention policies and project management system use.
• Performs other duties as assigned.

Skills

Detail oriented

Systematic thinking

Document management

Attention to project docs

Education

Associate's degree in relevant field

Job description

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails being responsible for performing routine document controls assignments requiring basic knowledge of document controls principles. Administers the document lifecycle for engineering and construction documents. Defines standards and workflows for document management as well as leads the collection, authoring, publication, storage and retrieval of documents.

What You'll Do:

• Administers the collection, authorization, publication, storage, retrieval and retention of documents to ensure control and availability of documentation to site personnel.


• Administers the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.


• Maintains the electronic project record files. Copies and scans documents as needed to perform distribution and storage duties.


• Prepares records for inactive storage according to the Records Retention Schedule.


• Supports regular audits of document control processes and procedures.


• May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use.


• Performs other duties as assigned.

What You'll Need:

• Associate's degree in relevant field, or


• In lieu of degree, High School Diploma/GED or equivalent and 2 years document control/document management functions and/or technical administrative support experience

What You'll Bring:

• Ability to think in a detailed and structured way


• Ability to be systematic and learn the industry being supported.

Additional Information: Visa sponsorship is not available for this position.

Locations:

Blue Ash, OH (Cincinnati) .

The approximate pay range for Ohio is $59,361.65 - $89,042.48. Please note that the pay range provided is a good faith estimate for the position based on all selected locations within the state at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual's qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.