Senior Document Control Specialist for Infrastructure

HNTB; Columbus (OH); On-site; USD 66,000 - 100,000; Full time

Job summary

HNTB in Ohio is seeking a Document Controls Specialist to administer the document lifecycle for engineering and construction records. You will define standards, manage publication, storage, and retrieval, and ensure controlled documentation for site teams.

The role requires an associate degree or 5 years of related experience; CDT preferred. You will maintain electronic project records and assist with audits, training, and adherence to retention schedules.

Qualifications

• Associate degree in a relevant field with 3 years of relevant experience, or
• 5 years of project controls, document control, and/or technical administrative support experience in lieu of a degree
• Ability to think in a detailed and structured way
• Ability to be systematic and learn the industry being supported.

Responsibilities

• Administers collection, authorization, publication, storage, retrieval and retention of documents to ensure control and availability of documentation to site personnel.
• Administers the document controls strategy, systems, and policies including authoring, approval, publishing, version control and archiving of project documents.
• Maintains electronic project record files and handles copying/scanning for distribution and storage.
• Prepares records for inactive storage according to the Records Retention Schedule.
• May assist in training project personnel on document control and retention policies and project management systems.
• Performs and/or supports regular audits of document controls processes and procedures.
• Performs other duties as assigned.

Skills

Detailed, structured thinking

Systematic and industry learning

Education

Associate degree or equivalent experience

Job description

HNTB in Ohio is seeking a Document Controls Specialist to administer the document lifecycle for engineering and construction records. You will define standards, manage publication, storage, and retrieval, and ensure controlled documentation for site teams.

The role requires an associate degree or 5 years of related experience; CDT preferred. You will maintain electronic project records and assist with audits, training, and adherence to retention schedules.