Entry-Level Commercial Real Estate Transaction Coordinator

Horvath & Tremblay; Massachusetts; On-site; USD 52,000 - 70,000; Full time

Job summary

Horvath & Tremblay, a premier real estate services firm in Boston with a nationwide presence, is seeking a Transaction Coordinator to support the multi-family brokerage team and manage the full transaction lifecycle from LOI through closing.

This entry-level role requires a self-starter with excellent communication, meticulous attention to detail, and the ability to thrive in a fast-paced Greater Boston office.

Qualifications

• Bachelor's degree or equivalent experience in Business, Real Estate, Finance, or related field.
• 0–2 years of professional experience in commercial real estate, legal, finance, property management, or related field.
• In-office role; based in or willing to relocate to the Greater Boston area.
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail and follow-through.
• Proficiency in Microsoft Office; SharePoint a plus.
• Familiarity with CRE transaction processes and documentation.
• Experience with CRM platforms (Salesforce/Apto preferred).

Responsibilities

• Coordinate and track all active listings and transactions from contract execution through closing.
• Maintain and update transaction timelines, checklists, and due diligence trackers.
• Draft, distribute, and manage transaction-related correspondence including LOIs, purchase and sale agreements, and closing documents.
• Ensure all critical deadlines (inspection contingencies, financing contingencies, closing dates) are tracked and communicated proactively.
• Organize and maintain deal diligence files, ensuring all documents are properly executed and stored.
• Serve as the primary point of coordination between brokers, buyers, sellers, attorneys, lenders, and third-party vendors.
• Support brokers with CRM data entry and maintenance, including contact records, deal stages, and activity logging.
• Compile and organize property-level financial data, rent rolls, and operating statements for underwriting review.
• Assist with comp research, market data gathering, and comparable sales analysis.

Skills

Organizational skills

Communication skills

Detail-oriented

CRM experience

MS Office proficiency

SharePoint experience

Real estate transaction awareness

Education

Bachelor's degree in Business/Real Estate/Finance

Tools

Salesforce

Apto

SharePoint

Job description

Horvath & Tremblay, a premier real estate services firm in Boston with a nationwide presence, is seeking a Transaction Coordinator to support the multi-family brokerage team and manage the full transaction lifecycle from LOI through closing.

This entry-level role requires a self-starter with excellent communication, meticulous attention to detail, and the ability to thrive in a fast-paced Greater Boston office.