Transaction Coordinator

Horvath & Tremblay; Massachusetts; On-site; USD 52,000 - 70,000; Full time

Job summary

Horvath & Tremblay, a premier real estate services firm in Boston with a nationwide presence, is seeking a Transaction Coordinator to support the multi-family brokerage team and manage the full transaction lifecycle from LOI through closing.

This entry-level role requires a self-starter with excellent communication, meticulous attention to detail, and the ability to thrive in a fast-paced Greater Boston office.

Qualifications

• Bachelor's degree or equivalent experience in Business, Real Estate, Finance, or related field.
• 0–2 years of professional experience in commercial real estate, legal, finance, property management, or related field.
• In-office role; based in or willing to relocate to the Greater Boston area.
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail and follow-through.
• Proficiency in Microsoft Office; SharePoint a plus.
• Familiarity with CRE transaction processes and documentation.
• Experience with CRM platforms (Salesforce/Apto preferred).

Responsibilities

• Coordinate and track all active listings and transactions from contract execution through closing.
• Maintain and update transaction timelines, checklists, and due diligence trackers.
• Draft, distribute, and manage transaction-related correspondence including LOIs, purchase and sale agreements, and closing documents.
• Ensure all critical deadlines (inspection contingencies, financing contingencies, closing dates) are tracked and communicated proactively.
• Organize and maintain deal diligence files, ensuring all documents are properly executed and stored.
• Serve as the primary point of coordination between brokers, buyers, sellers, attorneys, lenders, and third-party vendors.
• Support brokers with CRM data entry and maintenance, including contact records, deal stages, and activity logging.
• Compile and organize property-level financial data, rent rolls, and operating statements for underwriting review.
• Assist with comp research, market data gathering, and comparable sales analysis.

Skills

Organizational skills

Communication skills

Detail-oriented

CRM experience

MS Office proficiency

SharePoint experience

Real estate transaction awareness

Education

Bachelor's degree in Business/Real Estate/Finance

Tools

Salesforce

Apto

SharePoint

Job description

Horvath & Tremblay is a premier real estate service firm specializing in Investment Real Estate Brokerage, 1031 Exchanges, Debt/Equity Placement, and Appraisal/Valuation Services. Headquartered in Boston, with a nationwide presence across 19 offices, we have built a reputation as a trusted partner for thousands of real estate investors and industry professionals.

Our premier locations in the United States offer many amenities and conveniences for its staff, agents, and clients. The office design is unique for the industry, there are no private offices, all agents, both senior and junior are working together collaboratively on the trading floor. Horvath & Tremblay has consistently been honored as one of the “Top 10 Commercial Real Estate Workplaces in the United States”.

Job Description:

Horvath & Tremblay is seeking a Transaction Coordinator will provide critical administrative and operational support to the Horvath & Tremblay multi-family brokerage team, helping to manage the full transaction lifecycle from executed LOI through closing. This is an excellent entry-level opportunity for an organized, driven individual looking to build a career in commercial real estate. The ideal candidate is a self-starter who thrives in a fast-paced environment, communicates clearly, and takes pride in getting the details right.

We are looking for an individual that can excel in a fast-paced environment. Day-to-day functions include but are not limited to:

• Coordinate and track all active listings and transactions from contract execution through closing
• Maintain and update transaction timelines, checklists, and due diligence trackers
• Draft, distribute, and manage transaction-related correspondence including LOIs, purchase and sale agreements, and closing documents under broker supervision
• Ensure all critical deadlines (inspection contingencies, financing contingencies, closing dates) are tracked and communicated proactively
• Organize and maintain deal diligence files, ensuring all documents are properly executed and stored
• Serve as the primary point of coordination between brokers, buyers, sellers, attorneys, lenders, and third-party vendors
• Support brokers with CRM data entry and maintenance, including contact records, deal stages, and activity logging
• Compile and organize property-level financial data, rent rolls, and operating statements for underwriting review
• Assist with comp research, market data gathering, and comparable sales analysis

Job Qualifications and Requirements:

• IN-OFFICE ROLE: Candidate must be based in or willing to relocate to the Greater Boston area
• Bachelor's degree in Business, Real Estate, Finance, or a related field (or equivalent experience)
• 0–2 years of professional experience in commercial real estate, legal, finance, property management, or a related field
• Strong organizational skills with exceptional attention to detail and follow-through
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with SharePoint a plus
• Ability to manage multiple priorities simultaneously in a deadline-driven environment
• Professional demeanor with strong interpersonal skills and a client-service mindset
• Familiarity with commercial real estate transaction processes, terminology, or documentation
• Experience with CRM platforms (Salesforce/Apto preferred)