Entry-Level Administrative Assistant with Marketing Support

DP Fox; Grand Rapids (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

DP Fox Ventures, LLC in Grand Rapids, MI is seeking an entry-level Administrative Assistant to keep a busy front office running smoothly and professionally, supporting visitors, callers, and internal teams while you launch your career in office operations and marketing coordination.

The role involves managing a multi-line phone system, greeting guests, handling mail and shipments, and supporting the marketing team.

Qualifications

• Proficiency in Word, Excel, and Outlook.
• Excellent written and verbal communication.
• Ability to multi-task in a fast-paced environment.
• Recent college graduate with marketing and communications degree.

Responsibilities

• Manage a multi-line phone system and route inquiries.
• Welcome guests and coordinate visitor check-in.
• Handle mail processing, shipping, and end-of-day drop-offs.
• Complete faxing, copying, and typed correspondence.
• Assist and support the marketing department.
• Maintain office and beverage supply inventory, ordering, stocking, and budget tracking.
• Coordinate conference room calendars, set-ups/tear-downs, refreshments, and equipment requests.

Skills

Excellent written communication

Excellent verbal communication

Multi-tasking abilities

Education

Marketing/Communications degree

Tools

Word

Excel

Outlook

Job description

DP Fox Ventures, LLC in Grand Rapids, MI is seeking an entry-level Administrative Assistant to keep a busy front office running smoothly and professionally, supporting visitors, callers, and internal teams while you launch your career in office operations and marketing coordination.

The role involves managing a multi-line phone system, greeting guests, handling mail and shipments, and supporting the marketing team.