Administrative Assistant

DP Fox; Grand Rapids (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

DP Fox Ventures, LLC in Grand Rapids, MI is seeking an entry-level Administrative Assistant to keep a busy front office running smoothly and professionally, supporting visitors, callers, and internal teams while you launch your career in office operations and marketing coordination.

The role involves managing a multi-line phone system, greeting guests, handling mail and shipments, and supporting the marketing team.

Qualifications

• Proficiency in Word, Excel, and Outlook.
• Excellent written and verbal communication.
• Ability to multi-task in a fast-paced environment.
• Recent college graduate with marketing and communications degree.

Responsibilities

• Manage a multi-line phone system and route inquiries.
• Welcome guests and coordinate visitor check-in.
• Handle mail processing, shipping, and end-of-day drop-offs.
• Complete faxing, copying, and typed correspondence.
• Assist and support the marketing department.
• Maintain office and beverage supply inventory, ordering, stocking, and budget tracking.
• Coordinate conference room calendars, set-ups/tear-downs, refreshments, and equipment requests.

Skills

Excellent written communication

Excellent verbal communication

Multi-tasking abilities

Education

Marketing/Communications degree

Tools

Word

Excel

Outlook

Job description

Your Impact

DP Fox Ventures, LLC is seeking an entry-level Administrative Assistant to help keep a busy front office running smoothly and professionally. This role exists to ensure visitors, callers, and internal teams receive timely, accurate support while you launch your career and develop skills in office operations and marketing coordination.

Key responsibilities

• Managing a multi-line phone system and routing inquiries appropriately
• Welcoming guests and coordinating visitor check-in with staff
• Handling mail processing, shipping (including certified/express), and end-of-day drop-offs
• Completing faxing, copying, and typed correspondence

Additional responsibilities

• Assisting and supporting the marketing department
• Maintaining office and beverage supply inventory, ordering, stocking, and budget tracking
• Coordinating conference room calendars, set-ups/tear-downs, refreshments, and equipment requests

Required qualifications

• Proficiency in Word, Excel, and Outlook
• Excellent written and verbal communication
• Ability to multi-task in a fast-paced environment

If you're a recent college graduate with marketing and communications degree ready to grow with a supportive team,