Entry-Level Administrative Assistant: Organize, Schedule & Support

DR HVAC Services, LLC; Texas; On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive compensation

Paid time off

Career growth opportunities

Job summary

DR HVAC Services, LLC in Wisconsin is seeking an entry-level Administrative Assistant to support office operations, answer calls, and schedule appointments. The role emphasizes clear communication, organization, and a friendly demeanor.

You will maintain filing systems, enter data into spreadsheets, prepare basic reports, respond to customer emails, and assist teammates with a variety of administrative tasks in a fast-paced office.

Qualifications

• High school diploma or GED required.
• Strong phone and written/verbal communication.
• Basic computer knowledge and spreadsheet experience.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person.
• Schedule appointments and maintain a calendar.
• Enter and update information in spreadsheets and company systems.
• Prepare basic reports and documents.
• Respond to customer requests and email in a timely manner.
• Maintain an organized filing system and office records.
• Assist team members with administrative tasks as needed.

Skills

Strong communication

Phone etiquette

Microsoft Office

Spreadsheet experience

Education

High school diploma/GED

Tools

Microsoft Office Suite

Spreadsheets

Job description

Job Description

Job Description

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a dependable and organized Entry-Level Administrative Assistant to join our team. This role is ideal for someone with strong communication skills who enjoys helping customers and keeping daily office operations running smoothly. In this role, you will provide support to our office employees, answering phone calls and scheduling appointments . The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain a calendar
• Enter and update information in spreadsheets and company systems
• Prepare basic reports and documents
• Respond to customer requests and email in a timely manner
• Maintain an organized filing system and office records
• Assist team members with administrative tasks as needed

Qualifications

• High school diploma/GED required
• Strong phone and communication skills
• Basic computer knowledge and spreadsheet experience required
• Organized, reliable and detail-oriented
• Ability to multitask in a fast past office environment
• Positive attitude and reliable attendance