Administrative Assistant

UES; Phoenix (AZ); Presencial; USD 40 000 - 50 000; Tempo integral

Resumo da oferta

UES is seeking an Administrative Assistant I to join our Phoenix team. You will support leaders and staff with scheduling, document prep, and communications to keep operations organized and efficient.

The role suits an organized, proactive individual who can manage multiple priorities in a fast-paced setting while building strong relationships with internal teams and vendors.

Qualificações

• High school diploma or equivalent required; associate degree or coursework preferred.
• 0–2 years of administrative or office support experience preferred.
• Proficiency with Microsoft Office Suite and office-management tools.
• Strong organizational, time-management and problem-solving abilities.
• Ability to handle confidential information with discretion.

Responsabilidades

• Keep the team organized, connected, and operating efficiently.
• Coordinate schedules, meetings, and communications for leaders and team members.
• Create polished documents, reports, and presentations.
• Collaborate with internal teams, vendors, and visitors to deliver a professional experience.
• Support projects and initiatives that improve productivity and day-to-day operations.
• Maintain office resources and ensure a smooth workplace.
• Contribute in a fast-paced, collaborative environment.

Conhecimentos

Organization

Time management

Attention to detail

Communication

Formação académica

High school diploma or equivalent

Associate’s degree or coursework relevant (preferred)

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Overview

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

Position Overview

We're looking for an

Overview

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

Position Overview

We're looking for an Administrative Assistant I to join our growing team and help keep operations running smoothly. In this role, you'll support leaders and team members through effective coordination, communication, and organization, helping drive productivity and team success.

This is an excellent opportunity for someone looking to start or grow a career in administration. The ideal candidate is organized, detail-oriented, proactive, and thrives in a fast-paced environment while managing multiple priorities and building strong working relationships.

Responsibilities

• Help keep the team organized, connected, and operating efficiently
• Coordinate schedules, meetings, and communications for leaders and team members
• Create polished documents, reports, and presentations that support business goals
• Partner with internal teams, vendors, and visitors to deliver a professional experience
• Support projects and initiatives that improve productivity and day-to-day operations
• Maintain office resources and help ensure a smooth, well-functioning workplace
• Contribute where needed in a collaborative, fast-paced environment

Qualifications

• High school diploma or equivalent required, Associate’s degree or additional relevant coursework preferred.
• 0-2 years of administrative or office support experience (internship or volunteer experience a plus).
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
• Strong organizational, time management, and problem-solving skills.
• Strong attention to detail and ability to handle confidential information with discretion.
• Effective verbal and written communication skills to interact with team members and stakeholders.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.

Preferred Qualifications

• Previous administrative, office support, customer service, or internship experience
• Strong organizational skills with the ability to manage multiple priorities effectively
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• Excellent communication and relationship-building skills